Resources and links

Record Offices in Hampshire

• Hampshire Record Office
  Sussex Street, Winchester SO23 8TH
  tel 01962 846154
• Portsmouth City Museums and Records Service
  Museum Road, Portsmouth PO1 2LJ
  tel 023 9282 7261
• Southampton Archives
  Civic Centre, Southampton SO14 7LY
  tel 023 8083 2251
• Hampshire Archive Trust (HAT)
  The Trust can offer support and advice on all aspects of records care and development as well as provide an opportunity to share experiences and ideas with other groups, through its programme of events, talks  and visits.

Other record offices, archives, museums and libraries

These organisations maybe able to offer support and advice. Useful web sites include:

• National Archives ARCHON Directory
  To find local record offices
• Museums around the UK on the Web
• Peoples Network
  To find public libraries

Other sources of advice

• The Unesco Archives Portal
  A portal of archive projects available online. You can search the projects by name, keyword and region so it may help you identify other project partners, similar projects you can learn from and sources of advice.
• The Community Access to Archives Steering Group, 2004
  Information to help community groups and museums, libraries and archives work together to produce online archive projects. There is a best practice method, case studies, examples of surveys of community groups and an evaluation checklist
• Community Access to Archives Project (CAAP)
  For advice, support and contacts for community groups and museums, libraries and archives involved in online community archive projects.
• Archives for All
  Advice and guidance for community groups and museums, libraries and archives organisations about making their content available through the Access to Archives national network.
• Community Archives
  A national directory of community archives in the UK. A collaborative website where community archives can submit information about their activities, make contact with each other and find out about services that could help them.

Local community groups

To find community groups in your local area

• UpMyStreet
  For local community information
• Local History Online
  To find local historical organisations
• Commanet
  Commanet is a charity that promotes and supports community archives.  It offers advice on setting up and running a community archive group.  It supplies Comma software which groups can use to build their own websites and provides training, support and web hosting for community archives.
• Community Sites
  Community Sites is a website design company that specialises in community, local heritage and life story sites. It offers software that groups can use to build their own websites.

Digitisation

• JISC Digital Media
  Technical advisory service for images
• Savemymemories.org
  Information about digital photographs
• UKOLN
  Digital information management
• Electronic Photo-Imaging's EPI-centre
  Digital imaging information
• Buriton Village Association website

Oral History

• The Oral History Society
  Contains good advice and links to other sites
• East Midlands Oral History Archive
  Contains very good sections on how to conduct oral history projects.

Funding

• Heritage Lottery Fund
  The Heritage Lottery Fund (HLF) was set up by Parliament in 1994 to give grants to a wide range of projects involving the local, regional and national heritage of the United Kingdom.
  • Heritage Grants (grants of more than £50,000)
  • Your Heritage (grants of between £3,000 and £50,000)
  • Young Roots (grants of between £3,000 and £25,000 for young people celebrating heritage)
  • Townscape Heritage Initiative(grants of between £500,000 and £2,000,000 that help communities to regenerate the historic parts of their towns and cities)
• Big Lottery Fund
  Every year BIG gives out millions of pounds from the National Lottery to good causes. The money goes to community groups and to projects that improve health, education and the environment.

Organisations that can offer advice on funding

• Local authority help
  To find a local authority
• Council for Voluntary Service
• Charities Information Bureau
• Directory of Social Change
• National Council of Voluntary Organisations

Suppliers of conservation materials

These specialist companies will supply a wide range of materials including acid-free boxes and tissue paper.

Conservation by Design Limited
Timecare Works, 5 Singer Way
Woburn Road Industrial Estate
Kempston, Bedford MK42  7AW

Conservation Resources (U.K.), Limited
Unit 2, Ashville Way, off Watlington Road
Cowley, Oxford OX4 6TU

Preservation Equipment Limited
Shelfanger, Diss, Norfolk IP22  2DG

Secol Limited
Howlett Way, Thetford, Norfolk IP24 1HZ

G Ryder and Co Ltd
Denbigh Road, Bletchley, Milton Keynes MK1 1DG

Publications

• Tim Padfield, Copyright for Archivists and Records Managers (2007)
• Oral History Guidelines, booklet available for £2 + postage from Hampshire Archives and Local Studies Service
• Storage and display of archives: a guide for curators and private owners, (£1 or £1.50 by post) from Hampshire Archives and Local Studies Service
• Basic Preservation Guidelines for Library and Archives Collections, National Preservation Office, British Library
• The National Archives: Caring for your records. Simple advice and a link to Protecting archives and manuscripts against disasters, a more detailed guide
• Caring for your photographs
  A good practice guide for individuals and groups in looking after photographs, avoiding damage and storing them properly.
• Thinking About: Archives, People and Communities
  A guidance note that will help organisations making an application to the Heritage Lottery Fund for a project involving archives and people
• Access to Archives – Standards and Guidelines
  A series of standards and guidelines that set out how organisations should catalogue archives so that they can be made available on the Access to Archives website - the English strand of the UK national archives online network.  It includes an introduction to the basic principles of cataloguing archives for beginners. During 2006, the Access to Archives site was expanded through a new programme – Archives For All.
• A2A – Guidelines for New and Revised Cataloguing
• Moving Here Metadata Standards and Cataloguing Guidelines
  Some recent projects have produced guidelines on how to catalogue archives. These are quite detailed and devised for specific projects, but give some useful basic information.