In many cases, particularly where the project is small scale or relatively straightforward, either the commissioner or the artist can take on the role of project manager. More complex projects may need the expertise of specialist project managers. In the case of a major building development this could be one of the design consultants – the architect or structural engineer.
Good communication is vital in ensuring a successful outcome for a project but there is a balance to be struck between keeping a close eye on the project and trusting the artist to get on with the work and not overburdening the process with too many meetings. An experienced artist will probably have a good idea about how the process should work. A clear brief and project schedule should offer a sound foundation for the process.
- Who is responsible for overseeing the project and ensuring it is completed on time and on budget?
- Who will be the day-to-day point of contact for the artist? It is useful where possible to identify one person who can take on this role.
- Who is responsible for approval and sign off on payments to the artist?
- Will the nature of the project require the artist to deal directly with more than one individual?
If so, then it is still useful to have one person who has an overview and can liaise if necessary between the artist and other professionals.
- How much support is the artist likely to need?
- How much support are you likely to need?
- Do any of your Hampshire County Council colleagues have experience of similar projects?
Depending on the complexity or scale of the project you may wish to establish a steering group to support the process. It may be appropriate for this to be the same group that was involved in the selection process. If additional funds have been secured from outside Hampshire County Council for the project, the funders may wish to offer input to such a group. If community consultation is an important element of the project then perhaps this should be reflected in the steering group. Again, a balance needs to be struck between ownership, relevant expertise and the size of the group. There’s not much point in a large steering group of highly experienced individuals if the number or commitments of the members means they can never all manage to attend a meeting at the same time.