Services for Young Children

Early Years Education Funding

2014 Summer term Headcount letter

For this Summer funding period the usual Headcount day falls within the Hampshire academic Easter Holidays, for those settings open over the school Easter holiday period the Headcount day of Thursday 17 April can be used. For settings which are closed during the school Easter holiday a Headcount day of Thursday 24 April can be used.

At headcount, the hours claimed for a child are authorised by the parents/carers using the EYE parent form and claims are made by each setting using the headcount and claim form or online claim process.

If you have a child who is eligible for early years education but starts at your setting after the headcount day, you need to ask the parent/carer if the child was attending any other setting/school on headcount day and the name of the setting.

If the child was attending a registered setting in the Hampshire County Council area (not Portsmouth or Southampton) you should contact that setting and ask for the transfer of EYE funding to cover the hours outstanding for the rest of the term. This transfer should be dealt with according to the EYE funding Payment Terms and Conditions paragraph 3.7

Please contact the helpline (01962 847070) if there are any difficulties in making these arrangements.

The late claim form for Spring 2014 is still available in the useful downloads section on this page.
Please complete this with the parent wishing to claim EYE hours. Any claims received after 4 April 2014 may not be processed until after 4 June 2014 when the summer headcount process has been completed.

The In Period (late claim) form for Summer 2014 should not be submitted until after the summer headcount process has been completed 4 June 2014. You should submit your late claim as soon as possible after the child starts at your setting to minimise the risk of any problems with the claim such as the setting claiming more hours than the child has available.

Please note any forms that are incomplete will not be processed, and will be returned for full completion. You will need to ensure it is signed by the person at the setting who usually takes responsibility for the claiming of early years education funding and the parent/carer. A copy of the completed form should be retained and the original sent to the address below.

Late claims
Services for Young Children
Children's Services Department
Hampshire County Council
EII Court North, 4th Floor
The Castle, Winchester
SO23 8UG

If the claim is approved, the funding will reach the setting's bank account direct and the remittance advice will be sent in the usual way.

Ten Day Payment Target

We aim to pay all headcount claims within ten working days of receiving a complete and correct claim form from our setting.

If for any reason your form is delayed due to a query or missing information, we will inform you in the first instance of this problem and notify you if your ten day start date has been reset.
Your form will then be paid within ten working days of this reset start date.

Headcount claim form errors

Numerous problems have come to light while processing the EYE headcount and claim forms. Some of the issues raised have been highlighted in the guidance document below:

Headcount form checklist

Any queries will delay your payments so getting the form right first time will ensure your payment is released promptly.

If you have any queries about your setting's EYE funding claim please contact the Information Support Team at childcare@hants.gov.uk or 01962 847070.

Or contact your local office.