Services for Young Children

Early Years Education Funding

The autumn headcount day is Thursday 17 September 2015

2015 EYE autumn headcount letter

Early Years Pupil Premium: From April 2015 three and four year old children attending an early years education setting may be eligible to receive Early Years Pupil Premium (EYPP). Providers could claim an additional £302 per year for each child to spend on supporting their development, learning and care.

You can use this template letter to help explain to parents/ guardians what the EYPP is, and for them to consider if they may qualify for this additional funding to support their child and the setting. To claim for the funding the parent/ guardian will need to complete this template form Microsoft Word 83kB. (Both documents are available on the right hand column, under the sub heading 'EYE and EYPP Forms and Guidance'. This will help you to identify which of the children in your care are eligible for the EYPP.

When to Apply for Early Years Pupil Premium
Family circumstances do change and we ask that providers check all EYPP forms before submission and only send applications that cover more than the funding period before the child's third or fourth birthday.

You may find it best for them to complete the EYPP form, at the time they enrol their child for three and four year old early years funding. Below is a useful table which outlines the earliest dates that applications should be made for eligibility checking. The easiest way to remember will be to apply for eligibility checking in the month a child becomes three or four years of age.

Child's birthday

Earliest date you can check eligibility for EYPP

When you can claim EYE funding and EYPP

1 January to 31 March

On or after 1 January

On or after 1 April

1 April to 31 August

On or after 1 April

On or after 1 September

1 September to 31 December

On or after 1 September

On or after 1 January

For this Summer funding period you should send all completed forms at the same time you submit your headcount to:

Services for Young Children, Children's Services Department, Hampshire County Council, EII Court North, 4th Floor, The Castle, Winchester SO23 8UG

We will be able to run the necessary checks and make sure you receive the EYPP funding that you are entitled to for these children.

Further information about the Early Years Pupil Premium.

2 year old claims for out of county children: All 2 year old children eligible for free Early Years Education funding attending Hampshire settings should now be claimed using the Hampshire headcount process even if their home address is in another local authority area. You are still responsible for ensuring that 2 year old claims are only made by eligible children and that the parents can provide you with evidence of this. Details on how you secure information on the eligibility of children from another local authority area can be found in the following document: Cross Border Information

Please refer to the document on the right of this page "EYE important dates and deadlines" for key dates and deadlines, eligible birthday ranges, maximum claim hours for each funding period.

All claims should be supported by a parent declaration form which are available in the useful downloads section on the right of this page.

Claims are made by each setting using the online claim process through the provider portal or a paper headcount and claim form which is sent out at the beginning of the headcount week.

In Period Claims

The In Period claim form and guidance for completion are available in the useful downloads section on this page.
Please complete this with the parent wishing to claim EYE hours for children starting after headcount or able to increase their hours within the terms of the early years education scheme.

Further information on terms of the early years education scheme and In Period claims can be found in the Early Years Education Payment Funding Terms and Conditions and in particular in Schedule 1 and 2 of these terms and conditions.

The In Period claim forms cannot be processed until after the headcount process has been completed. The earliest dates claims will be processed for each funding period are:
Spring - Monday of the last week of February
Summer - Monday of the last week of May
Autumn - Monday of the last week of October

The deadlines for submitting In Period claims for each funding period are:
Spring - second Friday of April
Summer - second Friday of September
Autumn - second Friday of January

Please note any forms that are incomplete will not be processed, and will be returned for full completion. You will need to ensure it is signed by the person who usually takes responsibility for the claiming of early years education funding and the parent/carer. A copy of the completed form should be retained and the original sent to the address below.

In Period Claims
Services for Young Children
Children's Services Department
Hampshire County Council
EII Court North, 4th Floor
The Castle, Winchester
SO23 8UG

If the claim is approved, the funding will reach the setting's bank account direct and the remittance advice will be sent in the usual way.

Ten Day Payment Target

We aim to pay all headcount claims within ten working days of receiving a complete and correct claim form from your setting.

If for any reason your form is delayed due to a query or missing information, we will inform you in the first instance of this problem and notify you if your ten day start date has been reset.
Your form will then be paid within ten working days of this reset start date.

Any queries will delay your payments so getting the form right first time will ensure your payment is released promptly.

If you have any queries about your setting's EYE funding claim please contact the Information Support Team at or 01962 847070, or contact your SfYC local office.