Services for Young Children

Early Years Education Funding

By claiming early years education funding you are agreeing to the EYE Terms and Conditions version 2.1 January 2018  Download Adobe Reader to view this PDF 493kB.

To claim Early Years Education, use the Provider Portal.

EYE Headcount Tasks

Please note: Due to circumstances beyond our control headcount week will be later then previously stated. See dates below:


Date issued

Deadline for submission

Payment by

(Providing we have received a complete and correct claim)

Headcount task

Monday 10 September 2018

Midnight on Saturday 15 September 2018

Friday 28 September 2018

1st Adjustment period

Monday 5 November 2018

Midnight on Friday 9 November 2018

Friday 30 November 2018

2nd Adjustment period

Monday 3 December 2018

Midnight on Friday 7 December 2018

Monday 31 December 2018

Parent declaration

All funding EYE claims must be supported by a Parent Declaration Form found in the Forms and Guidance section to the right of this page.

Hours you can claim

For more information about the hours that you can claim during funding periods see the Important Dates section to the right of this page.

Early Years Census – 15 to 19 January 2018

Guidance for 2018 census establishment data collection survey  Download Adobe Reader to view this PDF 229kB

Prepare for the Early Years Census. Ensure that all parents of eligible children in the spring term have completed their Parent Declaration Form before the end of December.

Complete the Early Years Census – all children that are eligible for funding and have been claimed for in the spring term MUST be included in the return.

Delivering EYE funding

EYE funding can be delivered as a ‘standard’ offer of 15 hours over 38 weeks, or as a ‘stretched’ offer of more than 38 weeks and up to 52 weeks with fewer hours per week, e.g. 11 hours x 52 weeks or 12 hours x 47 weeks.

Working out how many hours you can claim

Headcount tool to help calculate your claim - standard Microsoft Excel 17kB and stretched Microsoft Excel 17kB.

Speak to your local Childcare Development and Business Officer to discuss your individual business needs.

Two year old claims

You are responsible for ensuring that 2 year old claims are only made for eligible children. Parents must provide you with evidence of eligibility usually through a reference number. Details on how you secure information on the eligibility of children from another local authority area can be found in the following document: Cross Border Information

Check Hampshire eligibility references issued

Early Years Pupil Premium (EYPP) for EYE eligible 3 and 4 year olds

The Parent Declaration Form, section 4 has all the details you need to make an EYPP claim. When entering your headcount claim you need to include the details for the parent/carer when adding a new child; or for an existing child by updating previously entered information. The EYPP supplement claimed will be added to the payment made for any children found to be eligible.

Further information about the Early Years Pupil Premium.

Extended entitlement (‘30 Hours Childcare’) claims

Before completing the headcount for the extended offer providers need to ensure that all eligibility codes from parents have been validated in time for the funded hours to start. See How to run 30 hour eligibility checks and how to use the Expiration Dashboard.

Once the codes have been validated the additional hours can be claimed for in the same way as for the universal entitlement.

Preparation timetable for 30 hours claims  Download Adobe Reader to view this PDF 146kB

Managing the summer funding period deadline for 30 Hours codes

In order to support parents to access the extended entitlement for their child from April 2018 who applied by the 31 March deadline but received a 30 Hours code in the period 1 to 23 April, the following guidance has been provided by the Government:

If you have any queries about your EYE funding claim please contact the Information Support team at or 01962 847070, or contact your SfYC local office.