Services for Young Children

Early Years Education Funding

By claiming early years education funding you are agreeing to the Early Years Education Funding Payment Terms and Conditions V1.2 dated 1 September 2016.

For claiming Early Years Education from 1 September, use the new Provider Portal .

The guidance for submitting claims using the new Provider Portal: Provider Portal Guidance  Download Adobe Reader to view this PDF 1MB.

Guidance for submitting Headcount amendment claims via the Portal: Amendment Provider Portal Guidance.  Download Adobe Reader to view this PDF 458kB

All claims must be supported by a Parent Declaration Form.

See EYE and EYPP forms and guidance section on the right hand side of this page. for the latest version of the Parent Declaration Form.

You will need to ask parents to complete this form if you have any children for whom you wish to claim Disability Access Funding. For all other children if you have already used the existing Parent Declaration Form for the summer 2017 claims, do not worry as these can still be accepted as evidence that you have permission from parents to claim Early Years Education funding for their child.

Please note that a further update to the parent declaration form will be published in the summer. This will be available when the requirements from the Department Education Early Education and Childcare Funding Statutory Guidance and our software provider Capita ONE for claiming the 30 hour free early years entitlement from September 2017 have been confirmed.

For more information about the hours you can claim for the following funding periods

See Headcount important dates and deadlines 2017 Microsoft Word 45kB.

Working out how many hours you can claim

Additional tool to help calculate your claim - standard Microsoft Excel 13kB and stretched Microsoft Excel 13kB.

Early Years Pupil Premium (EYPP) for EYE eligible 3 and 4 year olds

You will need to collect the required information in order to make an EYPP claim with your Headcount claim. The Parent Declaration Form, section 4 has all the details you need to make an EYPP claim.  When entering your headcount claim you need to enter the details for the parent/carer when adding a new child or for an existing child, you can update the record with details of parent/carer information not previously entered. When you submit the child headcount claim with the parent details an EYPP eligibility check can be done as part of processing your headcount claim. The EYPP supplement of 53p per hour claimed will be added to the payment made for any children found to be eligible.

For more information about the Early Years Pupil Premium.

2 year old claims

You are responsible for ensuring that 2 year old claims are only made for eligible children. Parents must provide you with evidence of eligibility usually through a reference number. Details on how you secure information on the eligibility of children from another local authority area can be found in the following document: Cross Border Information

The summer headcount task will be issued on Monday 24 April 2017. Deadline for submission - midnight Friday 5 May 2017.

Providing we have received a complete and correct claim, payments will be made by Wednesday 31 May 2017.

If you do not submit your headcount claim by 5 May we will not be able to make a payment to you by 31 May. The next payment will be following the summer amendment task for your in period claims.

In Period Amendment task (previously in period claims)

All claims must be supported by a Parent Declaration Form.

The in period adjustment task will be issued at the end of term. You will then be able to include any children missed from the main headcount claim and any new starters.

If you have any queries about your setting's EYE funding claim please contact the Information Support Team at or 01962 847070, or contact your SfYC local office.