Services for Young Children

Early Years Education Funding

The Spring headcount day is Thursday 15 January 2015

Spring Headcount letter

2 year old claims for out of county children: From this spring headcount commencing 1 January 2015, you can use the Hampshire headcount process to record and claim for eligible 2 year olds from any local authority who attend your setting even if their home address is in another local authority area. You are still responsible for ensuring that 2 year old claims are only made by eligible children and that the parents can provide you with evidence of this. Information on how you secure information on the eligibility of children from another local authority area can be found in the following document: Cross Border Information

Please refer to the document on the right of this page "EYE important dates and deadlines" for key dates and deadlines, eligible birthday ranges, maximum claim hours for each funding period.

All claims should be supported by a parent declaration form which are available in the useful downloads section on the right of this page.

Parent Declaration Form: The form now includes a section to collect ethnicity data which will support the local authority in understanding the childcare needs of different groups of children in Hampshire. You can help us with this task by supporting parents to complete this section using the guidance below.

For completion of the ethnicity section of the autumn parent declaration form, parents can opt to do the following:

  • choose ONE of the codes which they consider most appropriately represents their child's ethnicity, or,

  • choose not to disclose by entering the code REFU.

In providing early years education places to all communities in Hampshire, Services for Young Children (SfYC) will use information to ensure that the local authority meets its responsibilities under the Equalities Act 2010. (As this is a new data collection Providers will be given additional information in the July EYE Provider briefings)

All information is treated in confidence and is gathered in compliance with the Data Protection act 1998. The collection of this data is explained on the EYE parent/carer/child Privacy Notice which can also be found in the useful downloads section of this page. It will be held and used to help us deliver out statutory duties, including financial and sufficiency planning.

In Period Claims

The In period claim form and guidance for completion are available in the useful downloads section on this page.
Please complete this with the parent wishing to claim EYE hours for children starting after headcount or able to increase their hours within the terms of the early years education scheme.

Further information on terms of the early years education scheme and In Period claims can be found in the Early Years Education Payment Funding Terms and Conditions and in particular in Schedule 1 and 2 of these terms and conditions.

The In Period claim forms cannot be processed until after the headcount process has been completed. The earliest dates claims will be processed for each funding period are:
Spring - Monday of the last week of February
Summer - Monday of the last week of May
Autumn - Monday of the last week of October

The deadlines for submitting In Period claims for each funding period are:
Spring - second Friday of April
Summer - second Friday of September
Autumn - second Friday of January

Please note any forms that are incomplete will not be processed, and will be returned for full completion. You will need to ensure it is signed by the person who usually takes responsibility for the claiming of early years education funding and the parent/carer. A copy of the completed form should be retained and the original sent to the address below.

In Period Claims
Services for Young Children
Children's Services Department
Hampshire County Council
EII Court North, 4th Floor
The Castle, Winchester
SO23 8UG

If the claim is approved, the funding will reach the setting's bank account direct and the remittance advice will be sent in the usual way.

Ten Day Payment Target

We aim to pay all headcount claims within ten working days of receiving a complete and correct claim form from our setting.

If for any reason your form is delayed due to a query or missing information, we will inform you in the first instance of this problem and notify you if your ten day start date has been reset.
Your form will then be paid within ten working days of this reset start date.

Any queries will delay your payments so getting the form right first time will ensure your payment is released promptly.

If you have any queries about your setting's EYE funding claim please contact the Information Support Team at or 01962 847070.

Or contact your local office.