Services for Young Children

Sharing Professional Expertise (SPE)

Services for Young Children (SfYC) is committed to support the sharing of professional expertise in Hampshire through the Early Years Community Project Fund (EYCPF).

The EYCPF will support maintained, private, voluntary and independent schools, nurseries, childminders and playgroups to work in groups (minimum of five settings per group) to share professional expertise on agreed areas of need in their locality to develop quality early years provision and improve outcomes for children.

Please read the information in the tabs below to ensure that your group of settings fully understand what is required in order to gain EYCPF support.

All requests to the EYCPF must prove that the group of settings will be working collaboratively on an area of local need that will raise outcomes for children.

Requests not meeting this fundamental aim will not be considered and will be returned unsuccessful.

The local need can be identified through:

  • Ofsted reports
  • development plans
  • EYFS Profile data
  • Local Children’s Partnership (LCP) priorities
  • other agencies
  • local knowledge

All projects, pieces of work or events may request part funding of up to 80% of the total cost, from the EYCPF (with at least 20% self-funded).

You will need to provide a breakdown to show how this is calculated. The EYCPF will support reasonable costs for conference/training speakers, workshops and venues and release for staff to carry out specific project-related activities. However, it will not financially support administration, stationary or resource costs.

Successful applicants will be expected to provide a financial breakdown of how the EYCPF has been spent. Any underspend will need to be returned. No additional funding will be provided in cases of an overspend.

Projects/work/events looking for full funding from the EYCPF will be returned unsuccessful.


All requests for funding will need to show how they will measure the improvement both in quality of the provision involved and improved outcomes of their children.

Methods that could be used include:

  • learning journals
  • questionnaires
  • self-evaluation tools/audits
  • tracking progress

Evidence should also be provided through EYFS Profile data and Ofsted outcomes wherever possible.


How will the developments and improvements be maintained once the project/work/event and funding have finished?

Maintaining improvements following a focus in time, effort and funding is fundamental to ensure the sustainability of developments and good value for money.

The EYCPF request form will ask how this will be achieved.

Projects/work/events will need to ensure that the raised knowledge, skills and practice of participating settings becomes embedded.

Local monitoring could be carried out through:

  • follow-up meetings
  • six month later questionnaires
  • sustained improvements in attainment data
  • moderation activities between settings

All groups considering submitting an EYCPF request must contact and consult with the Services for Young Children District Advisory Teacher (EYDAT) for their area.

The EYDAT will be responsible for supporting you and signing your request form before submission.

The same EYDAT will be responsible for monitoring the project/work/event for successful requests.

An ‘Early Years Community Project Fund Outcomes and Impact Report’ will need to be submitted, along with a financial return and return of any unspent fund within six weeks of the end of the project/work/event.

Information should be submitted to


Requests to the EYCPF need to be submitted using the ‘Early Years Community Project Fund Request Form’ which can be found in the right hand box at the top of this page.

Requests will be considered twice a year by the EYCPF Panel.

All submissions need to be made by 31 May or 10 October.

(For 2011, the date has been extended to 31 October.)

The EYCPF Panel will meet in June and October and project/work/event leads will receive an email by the end of June or October.

Requests may be granted the amount asked for or a reduced offer, some may be returned for suggested amendments and resubmission and some may be refused. No retrospective requests will be considered.

All requests will be judged on how well they meet the aims of the EYCPF as outlined earlier. In particular, the range and number of settings involved, how robustly the need was identified, how impact will be measured and the sustainability of the project/work/event.



Latest news

  • Good news, an additional opportunity has been agreed for applications to be submitted. New deadline is 27th January 2012.