Hampshire Children's Trust

Opportunities for sharing information

The following are key activities involving the sharing of information:

NB: ContactPoint has been decommissioned by the Department for Education. Despite this it is still expected that it will become routine for staff to share appropriate information about a child/young person or their family between the practitioners working with them. This practical guidance is issued to support sharing appropriate information.

Common Assessment Framework

The Common Assessment Framework (CAF) is a key part of delivering frontline services that are integrated and focused around the needs of children and young people. The CAF is a standardised approach to assessing a child/young person’s additional needs and deciding how those needs should be met. It can be used by practitioners across the children’s workforce in England.

The CAF will promote more effective, earlier identification of additional needs, particularly in universal services. It is intended to provide a simple process for a holistic assessment of a child/young person’s needs and strengths, taking account of the role of parents/carers and environmental factors on their development. Practitioners will then be better placed to agree with the child/young person and family what support is appropriate. The CAF will also help to improve integrated working by promoting co-ordinated service provision.

The CAF processes rely on the CAF completer contacting other practitioners working with the child/young person, those whose skills and expertise may be required, and the creation of a team around the child to support the child/young person and their family in identifying appropriate support services and agreeing actions. A lead professional is nominated to co-ordinate actions agreed and to provide the main point of contact for the child/young person and family. The CAF process cannot function without appropriate sharing of information between the practitioners concerned. Multi-agency training is available to support this process, and workers can access the CAF completers course at:
http://htlc.hants.gov.uk/courses/search.asp (enter CAF in to the keywords box).

Further information about the Common Assessment Framework process can be found at:

and the local Hampshire policy and practice guidance is available at: www.hants.gov.uk/childrens-services/practitioners-information/locality-teams.

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Integrated youth services

Connexions services are now an integral part of the children’s workforce, being part of Hampshire Children’s Services. No data restrictions apply when sharing data within the Children's Services department. However, our duty of confidence to the young people we are working with means that only appropriate information is shared between services, ie: the information required to support the young person effectively.

Specific issues arise for young people who are tracked to the future education or training leaving age at the end of academic Year 13, and from there into their subsequent employment or further education. Information on these young people is collected by The Information Authority and the Young People’s Learning Agency, and a return to the Government on these activities is required by statute. This does not seriously impact on confidentiality as no case notes are provided, just the training or employment status of the young person. For further information on these tracking exercises please see:
www.thedataservice.org.uk/about/dataprotection/ and the Young People’s Learning Agency publications.

The creation of the integrated Services for Young People from the old Connexions and Youth Service teams will be supported by a new system designed for this work.

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School Census and Individualised Learner Record

For all children and young people in maintained sector educational provision the Department for Education (DfE) collects regular information about them. This is limited to items such as name, address, parent/carer details, ethnicity, school attendance and educational attainment.

For young people in Year 11 and below, this information is collected through the School Census.

For young people in Year 12 and above, this information is collected through the Individualised Learner Record (ILR).

Key points when sharing information >