Hampshire County Council Grants

Community Buildings Capital Fund

What is funded?

The Community Buildings Capital Fund supports capital based projects including refurbishment and improvement of Hampshire community centres, village halls and charitable and voluntary organisations (which offer a full and varied open access community programme).

Hampshire County Council can fund up to a maximum of 50% of the total project costs not exceeding a maximum grant of £15,000.

For 2015/16 financial year only the County Council has set aside £1m from the Capital Programme for a programme of improvements to community centres and village halls. If you wish to apply for a larger grant of over £25,000, it is also anticipated that a small number of grants of up to £150,000 will be awarded for projects which substantially improve the building to increase usage or which enable the joint use of a building by the merger of two or more community organisations. This budget has been added to the existing Community Buildings Capital Fund and will be granted to projects meeting the criteria below taking place in the financial year of 2015/16 (and 2016/17 if appropriate). There is a different application process for these larger proposals.

The aim of this funding programme is to focus primarily on projects which provide improvements that reduce running costs. By way of example at one end of the scale, the installation of insulation, new windows and a modern central heating system could have a significant effect on heating costs as well as carbon footprint. At the other end of the scale would be the merging of two self-standing facilities into one. An example could be the building of an extension onto an existing centre to accommodate the needs of other local community groups which were previously housed in an old, inadequate building with very high maintenance and heating bills.

The programme is not designed to be over prescriptive and developed innovative ideas for projects are encouraged.

What isn't funded?

The following organisations are not funded under this scheme:

  • Parish Councils
  • Other local authorities
  • Groups and organisations whose main priority is of an individual focus or single use i.e. playgroup, lunch clubs or youth groups
  • Uniformed organisations
  • School properties
  • Sports clubs
  • Theatres

The following projects are not funded under this scheme:

  • The purchase of land.
  • Equipment not directly attributable to the building i.e. we will fund fitted kitchen equipment and sound systems, but would not fund a television or hi-fi system. We will also not fund equipment intended for the use of a separate trading arm or commercial organisation using the premises.
  • Capital works that have already been carried out. We cannot retrospectively fund projects, grants are awarded for works to be carried out in the future.

When to apply

For requests for up to £15,000

The Community Buildings Capital Fund is open for applications all year (unless all funding has been allocated) with the following deadline dates for applications and their corresponding decision days. N.B. the last application deadline for this financial year (2015/2016) is 3 January 2016.

Application deadline Decision day
5pm 12 December 2014 5 March 2015
5pm 27 March 2015 TBC - 4 June 2015
5pm 24 July 2015 TBC - 24 September 2015
5pm 21 November 2015 (pending funding available) 21 January 2016 (pending funding available)
5pm 3 January 2016 (pending funding available) 3 March 2016 (pending funding available)

Application requests over £25,000

Expression of Interest/ Application deadline Outcome/Decision day
Expression of Interest form (E.O.I)
5pm 31 January 2015
16 March 2015
Full applications - those shortlisted E.O.I only
5pm 10 May 2015
TBC - Autumn/Winter 2015 Large Capital Buildings Grant applications only

Organisations will not normally be awarded more than one grant per financial year (previously funded projects must be completed before a new application is made). If an organisation requires an emergency request outside of the above dates please contact CCBSgrants@hants.gov.uk.

Grant criteria and eligibility

The Community Buildings Capital Fund is open to the following community based organisations who benefit a local community/local communities in Hampshire, support the priorities and outcomes of Hampshire County Council’s Strategic Plan 2013-17 ‘Shaping Hampshire: modern, public services for the future'  Download Adobe Reader to view this PDF and improve the health and wellbeing for all, improving the quality of life for all, particularly those who are vulnerable or disadvantaged:

  • Village halls (not parish-run halls)
  • Community associations
  • Charitable and voluntary organisations which offer a full and varied open access community programme.

These organisations must be properly constituted with clear and effective local governance and management structures.

Organisations will not normally be eligible for grants where they hold unallocated reserves in excess of one year’s running costs. Where it is judged that unallocated reserves are unreasonably in excess of what is required or not allocated for legitimate purposes, those organisations may receive a reduced grant. All charitable organisations are expected to have an agreed reserves policy that addresses their financial risk.

Grant criteria

Capital based projects must fall into one or more of the following categories:

  • Building repairs, extensions and refurbishments

  • Capital improvements that reduce running costs

  • Health and Safety issues

  • Equipment that will become a permanent fixture within the building which improves access and/or increases usage (the exception to this are tables, chairs and storage units which will also be funded)

  • Capital based feasibility studies.

Organisations need to demonstrate:

  • The provision of open access community programmes/activities from the community building for the benefit of the local community.

  • The impact the capital based project will make to the local community, the organisation and wider society (if appropriate).

  • The local community have been involved in identifying the need for the project and support it.

Applicants will be expected to have obtained permission from the landlord to undertake the capital work. If required applicants will also be expected to have obtained (or engaged in the process of) planning permission and/or listed buildings consent (if appropriate) to carry out the works.

Where appropriate, depending on the grant sum requested, the organisation will be expected to submit supporting documentation. All documentation will be used, alongside the application form, to assess against the grant criteria.

Feasibility studies

In order to assist voluntary organisations apply for funds from other sources, Hampshire County Council may support the costs of feasibility studies. Applications will be considered for 50% of the cost of such studies up to a maximum of £500.

Documentation required

Organisations will also be expected to submit documentation as part of their application. Please see the application checklist for a quick reference guide.

All projects

  • Copy of your most recent audited/independently examined annual accounts
  • Copy of your reserves policy
  • A copy of estimates for the work (if work is less than £10,000 please enclose one estimate. Otherwise at least three estimates for the work should be enclosed).  Estimates should be presented on company stationary and should contain a company VAT number if appropriate.
  • Copy of your community programme including list of organisations that use your premises
  • Copy of plans for major projects where appropriate (for projects costing a total of over £50,000)

Grants £5000 and over

  • Annual Accounts
  • Adults Safeguarding Policy
  • Child Protection Policy

Grants £10,000 and over

  • Annual Accounts
  • Adults Safeguarding Policy
  • Child Protection Policy
  • Three year business plan
  • Public Liability Insurance (usually £10m)
  • Employers' Liability Insurance (usually £10m)

For applications requesting support for capital energy efficiency projects

  • An energy audit or similar document for community building.

On occasions, at our discretion, we may require further information and documentation in addition to the above to support the assessment process.

Hampshire County Council can fund up to a maximum of 50% of the total project costs not exceeding a maximum grant of £15,000. We strongly advise applicants to read the guidance notes before completing the application to ensure the correct information is provided. View the guidance notes and online application form.

If you wish to apply for more than £25,000, it is also anticipated that a small number of grants up to £150,000 will be awarded for projects which substantially improve the building to increase usage or which enable the joint use of a building by the merger of two or more community groups.

There is a different application process for applications of £25,000 and over. In order to apply for one of these larger grants, an Expression of Interest (E.O.I.) form must be completed and be submitted by 31 January 2015 (please download E.O.I. form and attached guidance notes below). Match funding or clear evidence of seeking match funding is highly desirable although not essential for the substantial funding applications.

If you require further guidance or wish to discuss your project with the CCBS Grants Team, please call 01962 845390 or e-mail ccbsgrants@hants.gov.uk.

Apply now Application guidance notes and online form

 

Contact

CCBS Grants
Hampshire County Council
Serle's House
Gar Street
Winchester
SO23 8GQ

Telephone 01962 845390

Email ccbsgrants@hants.gov.uk