Integrated Offender Management Service (IOM)

The key stages within the commissioning of IOM are detailed in the table below. Each stage contains links to supporting documentation.

Stage 1	Treatment Plans and Needs Assessments
Stage 2	Board Papers
Stage 3	Consultation
Stage 4	Expressions of interest (EOI)
Stage 5	Briefing/Information Day
Stage 6	Pre Qualification Questionnaire (PQQ)
Stage 7	Invitation to Tender (ITT)
Stage 8	Contract Award
Stage 9	Contract Commencement

Introduction

In February 2009, the newly formed Hampshire County Strategy Group for Community Safety instigated a series of strategic reviews, based on partner priorities, in order to formulate its’ Community Safety Agreement. The group subsequently endorsed findings and recommendations regarding joint working around the existing Drug Interventions Programme, Prolific and Priority Offenders scheme and Alcohol Arrest Referral initiatives. It was proposed that these should sit within an Integrated Offender Management [IOM] approach across the Hampshire County Council area (not the unitary areas of Portsmouth, Southampton and IOW)

Proposed Procurement timetable

Set out below is the proposed procurement timetable. This is intended as a guide and whilst the council does not intend to depart from the timetable it reserves the right to do so at any stage.

Advert published in The Guardian, Hampshire County Council Tender portal and OJEU	1 June 2010
Deadline for receiving expressions of interest	7 July 2010
Potential Bidders Briefing/information day	12 July 2010
PQQ Submission deadline	21 July 2010
Distribution of Invitations to Tender (ITT)	20 August 2010
ITT Submission deadline	6 October 2010
Contract Award	December 2010
Contract Commencement	April 2011

Stage One: Needs Assessments

The primary stage in the commissioning process serves to highlight gaps in provision, identify evolving need and propose innovative solutions to those areas identified.

Stage Two: Board Papers

Briefing papers are presented to executive members and statutory partners to agree re-model of the service. This stage ensures high level strategic and budgetary support for IOM.

Stage Three: Consultation

A series of consultations have taken place to explore stakeholder, provider and service user feedback on the current treatment model.

Community Safety Strategic Review (2009)

Stage Four – Expressions of interest

This stage allows organisations to express interest in tendering for the new contract and to receive a copy of the Pre Qualification Questionnaire.

Expressions of interest advert posted in The Guardian and the Hampshire  County Council tender portal, in addition to OJEU.

Advert (PDF)

Hampshire County Council Tender Portal

Questions and Answers - Issue 4

Provider briefing Questions and Answers

Stage Five: Briefing/ Information Day

This stage allows for explanation of the IOM model, as well as release of the draft service specification to those who have expressed an interest. The information day provides an opportunity to clarify any aspects of the PQQ requirements prior to the submission deadline.

Questions and clarifications arising from the event on 12 July will also be added to the series of Q&A. Please note that the service specification is a working draft only and will continue to be developed and updated.

• Provider briefing day agenda

• Provider briefing presentation

• Provider briefing Questions and Answers

• DRAFT service specification (updated 20th August 2010). NEW

• IOM Government policy statement

• IOM Key principles

• Arrest referral:- A guide to setting up schemes

• DIP Operational Handbook

• PPO Five Years On: Maximising the impact

Stage Six: Pre Qualification Questionnaire

The PQQ allows for an interested organisations’ existing situation, practice, processes, policies and financial standing, to be evaluated. This is used to inform the selection of organisations to be invited to tender. The main sections for evaluation and their weightings are outlined in the table below: In order to qualify to be invited to tender, organisations must be evaluated as meeting or exceeding a Pass mark of 70%.

Economic and Financial Standing	Pass/Fail and 20% weighting
Contractual Matters	Pass/Fail
Technical and Professional Ability	Pass/Fail and 25% weighting
Additional project specific questions	Pass/Fail and 55% weighting

Stage Seven – Invitation to Tender

This vital stage allows those organisations successful at PQQ stage and invited to tender, to propose their working vision of IOM.

• DRAFT service specification  (updated 20 August 2010) NEW

• Information for Providers  (version 7 - 3 October 2010) NEW. This is latest and final version to be posted.

Stage Eight – Contract Award

Contract award update 24th November 2010.

It is the intention of the Authority, to enter into contractual formalities with Society of St James.

Stage Nine – Contract Commencement

Contract start date: 1 April 2011