New arrivals and referrals

Let EMTAS know by completing an online referral form

Who the form is for

Schools fill in and submit the online referral form for

  • Pupils for whom English is an Additional Language (EAL)
  • Traveller pupils
Who can make referrals

Schools can make referrals as part of the range of services they can access from EMTAS through their SLA . Please note if you are an academy and have not bought back into our SLA, this service is chargeable. Please contact michelle.nye@hants.gov.uk to discuss your needs.

We do not take referrals from parents and carers. We do not need their contact information unless they need to be contacted by a Bilingual Assistant or Traveller Teaching Assistant to discuss a forthcoming early profiling visit.

As a courtesy, schools should inform parents that a member of staff from EMTAS will be coming into school to see their child and to reassure parents that this is happening in order to ensure provision meets the needs of the child.

Remember to check dates

Schools are advised to check the date when a pupil came to the UK before making a referral to EMTAS using the New Arrivals referral form. Pupils should not be referred as New Arrivals if they have been attending school in the UK for more than two years unless there are concerns about progress and schools have been asked to complete the referral form when accessing support through the EMTAS EAL/SEN phone line.

What happens when a referral has been made

Within two weeks of making a referral for a new arrival for whom English is an additional language, you will be contacted by a bilingual assistant or specialist teacher to arrange a time for a profiling visit. During the visit, background information will be gathered and an assessment will be made of the pupil's language skills in first language(s) and in English. You will receive a written Profiling Report containing all the information gathered during the visit.

Where you have referred a pupil of Traveller heritage, you will be contacted by a Traveller Teaching Assistant to arrange a time for a profiling visit. During this visit, various information will be gathered including the pupil's academic levels, family background and a pupil observation. A set of priority recommendations for EMTAS pupil support will be produced and you will receive these as part of a written Profiling Report containing all the information gathered during the visit.

If at any point during the referral process you have questions about how best to meet the needs of the child being referred, contact the EMTAS office on 01256 330195 for advice.

Further information
Refer a child

If you have read and understood the process and you have all the information you need, please

Fill in the online referral form

Online Background Information Collation Tool from South East Grid for Learning (SEGfL)

When children and young people who have recently arrived from abroad enrol at a new school, it is critical to ensure that accurate information is recorded at point of entry. This is even more vital when the new arrival's first language is not English.

The most effective way to collect this information is to set up a parent conference supported by a bilingual interpreter, where necessary. This is always the best solution. However, it is recognised that it is not always possible to obtain an interpreter at short notice.

The New Arrivals Tool was developed by SEGfL for such occasions. The tool supports the induction and early profiling of newly arrived learners by providing a framework to collect background information. This helps schools think about the most effective provision for the newly arrived learner.

The tool is most suitable for use with a learner who has:

  • recently arrived in the UK from abroad

  • transferred within the UK from another school

The languages currently available on the tool are:

Albanian
Arabic
Bengali
Bulgarian
Chinese
English
Farsi
French
German
Lithuanian
Nepali
Polish
Portuguese
Romanian
Slovak
Somali
Sylheti

Pupils and/or parents can access the questions in first language, either in written form or audio (or both) in languages in which the tool is available. They can give their responses and then the completed form can be printed out in English by the school.