Hampshire Governor Services

Guidelines for the election of staff governors

Contents

The appropriate authority

Who can stand as and vote for staff governors?

Seeking nominations

Closing date for nominations

Processing applications

Voting

The count

After the election

The start date

Unsuccessful candidates

Quick Link to School Governor Application Form

Appendix A - leter advising vacancy and asking for nominations

Appendix B&C - ballot paper (2 pages)

Appendix D - candidates' invitation to count

Appendix E - letter notifying results to candidate

The appropriate authority

Hampshire County Council is the appropriate authority with regard to the election arrangements for staff governors in Community, Community Special and Voluntary Controlled schools.

In these schools, the County Council has delegated to the headteacher the responsibility for ensuring that an election takes place to fill staff governor vacancies. Elections must be conducted in accordance with the following guidelines and Schedule 2 of The School Governance (Constitution) Regulations 2012 - www.legislation.gov.uk/uksi/2012/1034/regulation/7/made.

In Voluntary Aided, Foundation and Foundation Special schools, the appropriate authority is the governing body. The governing body will need to abide by the regulations and may also wish to take account of these guidelines.

Who can stand as and vote for staff governors?

Anyone who is employed by either the governing body, or the local authority, under a contract of employment to work at the school, at the time of election, may be a staff governor. All those employed in the same capacity have a right to a vote if there is a need for a ballot.

The headteacher is a member of the governing body by virtue of their office. If the headteacher decides not to be a governor s/he must inform the clerk of their decision who should inform the governing body accordingly. The headteacher's place remains reserved for them and cannot be taken by anyone else.

Seeking applications

As soon as a resignation is received from a staff governor, or at the beginning of the term in which the staff governor's term of office expires, the headteacher shall invite applications for the post from all those eligible to stand. There is a sample invite in Appendix A.

All applicants should be asked to complete the School Governor application form which can be accessed via the Governor Services website. This will ensure that all potential candidates are aware of the current disqualification criteria, and that the clerk has all the information s/he needs to update our membership database. The ‘Reasons for Applying’ and ‘Experience and personal skills’ sections of the form should be used as the election statement, if this is required.

Closing date for applications

The closing date for applications should be ten school working days from the date on which the invite for applications is sent out. The actual closing date and time should be clearly stated in the invite.

Processing applications

If no applications are received by the deadline, the headteacher will need to repeat the process as early as possible.

If there is only one application received there is no need to hold a ballot as the applicant is assumed to have been elected unopposed. The headteacher should notify the candidate that she/he has been successful as soon as possible following the closing date. S/he should then complete the relevant section on the School Governor application form to confirm that the candidate has been elected and pass it to the clerk to update their records and our membership database. All staff eligible to vote and governors should be notified of the result within ten school working days.

If there are more applicants than vacancies then there has to be a ballot.

Voting

The headteacher should arrange for ballot papers to be distributed to all those eligible to vote (Appendix B). Ten school working days should be allowed for voting to enable any part-time staff to return their forms.

Ballot papers must be kept unopened and secure until the count. Candidates have the right to attend the count and must be advised of the venue, date and time of the count at the same time as the ballot papers are sent out (Appendix C).

The Count

The ballot box should be opened on the next working day after the closing date for the return of ballot papers. The count should be undertaken by the headteacher, or his/her nominee.

If there is a tie in the numbers of votes cast, the first step should be to recount the votes. If the votes are still equal for two or more candidates, the outcome should be determined by the relevant candidates drawing lots.

After the election

As soon as possible after the count the headteacher should notify the result to any candidate not there and thank those who were unsuccessful for putting themselves forward for the role (Appendix D).

S/he should then complete the relevant section on the School Governor application form to confirm that the candidate has been elected and pass it to the clerk to update their records and our membership database. All staff eligible to vote and governors should be notified of the result within ten school working days.

Ballot papers should be kept securely by the headteacher for six months in case the result of the election is challenged.

The start date

The successful candidate will take up their governorship on the day after the present staff governor’s term of office comes to an end. Where the post is already vacant the start date is the date of the count or the day after the closing date for applications when an election has not been necessary.

Appendix A

Dear Colleague

Staff Governor Vacancy

We have a vacancy for a staff governor which we need to fill as soon as possible.

                               school has always aimed for a partnership with parents, school staff, and members of the local community. The governing body's main tasks are:

  • to ensure that the school has a clear vision, ethos and strategic direction;

  • to hold the headteacher to account for the educational performance of the school and its pupils;

  • to oversee the financial performance of the school and making sure its money is well spent.

I feel sure that there are staff members, whether they are full-time or part time, non-teaching or teaching staff, who will want to contribute to the development of the school by becoming a member of the governing body.

If you feel you are such a person please contact the school office for an application form which will need to be completed and returned to the school by 12.00 noon on

If there is more than one application we will hold an election. The voting paper will be sent to you at school or to your home address, as appropriate.

The guidelines which contain full details about the election procedure can be seen on the governor services website (www.hants.gov.uk/education/governors).

Yours sincerely

Headteacher/Chair of Governors

Appendix B

Ballot Paper - Election of Staff Governor

at  School

Please vote by placing an X against the candidate of your choice.

Papers recording more than the one vote or marked in any other way will be invalid.

The voting paper should be sealed in an unmarked envelope which should then be sealed in an outer envelope marked "Staff Governor Elections" and with the name of the voting member of staff. Once the name has been checked against the list of those eligible to vote, the outer envelope will be discarded and the inner envelope placed in the ballot box.

Please see candidates' election statements on the reverse of this form, and the closing date for receipt.

CANDIDATES

Candidates Election Statements

All voting forms must be returned to the school by

Appendix C

Dear

Re: Election of Staff Governor at                                                    School

Thank you for your application to become a staff governor at our school.

As there is more than one application, there will be an election. Your election statement will be included with those of the other candidates on the reverse of the voting papers which will go to all staff.

The count will be held at the school on         at          a.m./p.m. and you are entitled to attend this count. If you wish to attend, I would be obliged if you would let my administration officer know. If you do not attend, I will inform you in writing of the result as possible following the vote.

If you have any queries about the election process I shall be glad to answer them.

Yours sincerely

Headteacher

Appendix D

Dear

Re: Election of Staff Governor at                                                            School

I am pleased to inform you of the result of our election for staff governor.

Elected: Name of candidate    

We would like to thank all those who put their names forward and we are sorry that we could only take one candidate. Details of the actual number of votes cast can be obtained on request from the school office.

There may be vacancies in other schools in the area, and if you were unsuccessful and would like to be considered as a school governor elsewhere, I know Hampshire Governor Services will be pleased to hear from you. Details of current governor vacancies and an application form can be accessed via their website: www.hants.gov.uk/education/governors

Thank you once again for your interest.

Yours sincerely

Headteacher

Appendix E

Dear

Re: Election of Staff Governor at ............................... School

Thank you for your application to become a staff governor at our school.

As there is more than one application, there will be an election. Your election statement will be included with those of the other candidates on the reverse of the voting papers which will go to all staff.

The count will be held at the school on ............... at .......... am/pm, and you are entitled to attend this count. If you wish to attend, I would be obliged if you would phone me, or the school administration officer. If you do not attend, I will inform you in writing of the result within three school working days.

If you have any queries about the election process I shall be glad to answer them.

Yours sincerely

Headteacher