Guidance for Schools: Requests for Extended Leave of Absence or absence to temporarily reside abroad 378kb - This document sets out for Hampshire Schools and academies advice and guidance on how Headteachers should respond and act to request from parents/carers for extended periods of absence (extended leave). The advice given is consistent and links with the guidance for schools on attendance and safeguarding, advice for children on school roll but absent and as risk of missing; and our Code of Conduct for issuing penalty notices.
County leave of absence form for schools 175kb - This form has been updated inline with Hampshire County Council's 'Code of conduct' for the issuing penalty notices for non-attendance. Schools are advised to use this form and issue these to parent/carers when they request a leave of absence during term time for their child(ren).
Penalty notice leaflet - Information for parents and carers. The attached leaflet provides general information about how penalty notices will be used across Hampshire Schools and Academies from September 2105. Schools and Academies should use the resource both to raise awareness and as per guidance share with parents and carers who receive either a penalty notice warning or penalty notice.
Guidance for schools on support and procedures for pursuing legal action for non-attendance - This guidance sets out the expected procedures for all Hampshire schools and academies when recording unauthorised absence. It supports all education providers in understanding the possible legal sanctions available and how each sanction is administered. This guidance should be read in conjunction with Hampshire's 'Code of Conduct - issuing Penalty Notices for unauthorised absence from schools'.
Code of conduct - issuing Penalty Notices for unauthorised absence from schools (2015) 211kb - This document is statutory. It sets out Hampshire County Council’s criteria for the issuing of penalty notices for non attendance in schools. All schools, academies, education centres and other educational providers in Hampshire must be compliant with this code.
Promoting pupil attendance and recording absence (2014) – this updated guidance replaces the 2009 document of the same title. It supports all education providers in meeting their statutory duties with respect to pupil attendance and sets out effective practice.
Effective practice document for school attendance procedures and admissions for Gypsy, Roma and Traveller children (2014) – this new document is written as section 6 of the Promoting pupil attendance and recording absence guidance, but can also be read as a standalone document. It supports all education providers and schools in Hampshire in understanding the specific laws that relate to the attendance of children ascribed (or known to be of) Gypsy Roma or Traveller heritage; and sets out effective practice.
Guidance for children on school roll but absent and at risk of missing in education (2014) 1019 kB – this new document is written as section 7 of the Promoting pupil attendance and recording absence guidance, but can also be read as a standalone document. It sets out the expected practice for all education providers and school in Hampshire in having robust practices in place for following up all unexplained pupil absence. It sets out clear procedures and the required actions for the reporting of pupils who are absent and who are at risk of becoming missing in education (CME).
Children missing in education tracking form for schools - N.B Only schools without access to the LA server need this document. Please read the guidance for children on school roll but at risk of missing for further details.
Elective home education (EHE) – advice to schools for headteachers to apply (2014) – this new document is written as section 8 of the Promoting pupil attendance and recording absence guidance, but can also be read as a standalone document. It sets out clear procedures and the required actions for schools or other education providers when a parent indicates they would like to consider elective home education or flexi-schooling.
Guidelines for Hampshire schools, education centres and alternative providers in relation to Hampshire children (2014) 329kb – this new document is written as section 9 of the Promoting pupil attendance and recording absence guidance but can also be read as a standalone document. It supports all education providers in meeting their statutory duties and sets out clear procedures and the required actions with respect to the commissioning of alternative provision for a child on school roll. Schools can also download the Alternative provision and emotional health and wellbeing Directory of Services accessible from: http://www3.hants.gov.uk/education/parents-info/alternativeprovision.htm The directory is a resource of alternative provision (providers) and emotional health and wellbeing services that schools and other organisations can use in order to assist in finding and commissioning the most appropriate provision for each pupil.
Good practice guidance for attendance and safeguarding (2014) 1 MB – this updated document is written as section 10 of the Promoting pupil attendance and recording absence guidance but can also be read as a standalone document. It replaces the 2010 guidance of the same title. It sets out effective practice to support schools and other education providers in meeting their safeguarding duties related to both pupil admission to school and on-going pupil attendance at school.
Ensuring a good education for children who cannot attend school because of health needs – Statutory guidance for local authorities 359kb – This is statutory guidance from the Department for Education. Local authorities (LAs) must have regard to it when carrying out their duty to arrange suitable full-time education (or part-time when appropriate for the child’s needs) for children who are unable to attend a mainstream or special school because of their health.
Improving attendance at school (2012) 188kb Charlie Taylor, the Government’s Expert Adviser on Behaviour, was asked by the Secretary of State for Education to conduct a review of school attendance. This is a copy of his published report on 16 April 2012. The secretary of state for education has responded, visit the following website full details and updates on the current changes in regulations in response: www.education.gov.uk/schools/pupilsupport/behaviour/a00208164/taylor-review.
Advice on school attendance 180kb – This document has been produced to help schools and local authorities maintain high levels of school attendance and plan the school day and year. The document also provides information about the interventions available to address pupils’ poor attendance and behaviour at school.
Absence and attendance codes – guidance for schools and local authorities (2009) 1mb – this guidance provides assistance to schools (including independent schools and Academies) and LAs in the use of codes to record pupil attendance and absence in schools. It relates to attendance at statutory morning and afternoon registration sessions and replaces the guidance issued in February 2005.(add a thumbnail)
Keeping pupil registers – Guidance on applying the Education Pupil Registration Regulations (2008) 322kb – the pupil registration regulations govern the admissions and attendance registers that all schools must keep. They also regulate the power of special schools and maintained schools to grant leave of absence. (add a thumbnail)
Effective attendance practice in schools – an overview (2005) 603kb – This effective practice document from the Depart for Education provides an overview of the themes that schools have found useful in relation to school attendance.
New attendance booklet available for schools to purchase – created by Stuart Woodhall from Crookhorn College in partnership with Hampshire County Council to help with attendance
The intervention booklet is designed to use initially with a pupil with high or increasing absence rates prior to a meeting with parent/carers to discuss ways forward to improve the attendance. The booklet can either be used in its entirety as the pages are designed to be used with both the pupils and then the parent/carers to explore the issues resulting in lateness or absence from school and contain an action plan; or each sheet can be used separately as required. The booklet can be personalised to each school with the school logo added and school uniform colours changed at a cost of £100.
If your school is interested in purchasing this booklet, please contact Lisa Marie Smith, Senior Teaching and Learning Adviser – Behaviour and attendance on:
We have a range of leaflets that schools can use to inform parent/carers about the importance of attendance. These include good attendance, illness and absence through religious festivals.