You are hereHantsweb HomeGuidance for parents/carersRecording your child's attendance

Inspection and Advisory Service (HIAS)

Recording your child’s attendance

Schools must take an attendance register twice a day, which is a legal document that is kept for five years. Any absences will be recorded with a specific code depending on the type of absence. Absences fall into two main categories:

  • authorised – those which schools can give you permission for
  • unauthorised – those which they will not.

Examples of absences which the school is unlikely to authorise can include:

  • sickness of a parent, or other family member
  • inadequate clothing for school
  • child being used as a carer
  • problems with transport
  • non-urgent medical treatment
  • school refusal or truancy
  • days off for birthdays, shopping trips
  • family holiday since new regulations came in September 2013.

If your child needs a leave of absence you must ask for permission in advance. The headteacher can only approve the absence if he/she views them to be exceptional reasons. The headteacher also decides on the number of days to authorise or unauthorise. You can request a leave of absence form from your school.