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Hampshire Cultural Trust

Exhibition Proposal Pack

Thank you very much for expressing interest in exhibiting your work at Forest Arts Centre.

We welcome proposals from any artist including, but not exclusively:

  • Emerging artists
  • Local, national and international artists
  • Established artists
  • Groups of artists
  • Schools, colleges and community groups

Forest Arts will also approach artists for exhibitions.

Our aim is to create a gallery programme that is varied, stimulating and diverse. We wish to represent multi-art forms and disciplines over a year. All exhibitions must be of a high quality and professionally presented.

When considering exhibition proposals Forest Arts will be looking at the year’s programme (media, discipline and participants) as a whole but will also expect each exhibition to result in a unique and memorable experience for visitors.

The Venue

Our gallery area moves from our entrance foyer through to our café/bar. An extension from what was a drill hall, this area has blank walls, interrupted by four doors and a supporting wall that protrudes into the space by just under 1½ meters. This provides a useful division of the space as well as additional hanging area.

The café/bar is used as such on a regular basis. The space is heated by wall radiators.

You may find it useful to visit the venue before submitting your proposal. Plans are included in this pack and photographs are available on request.

What happens next?

Your proposal will be carefully considered based on criteria outlined above. You will then be contacted by to Jackie Goddard, our Arts Development Officer. If we are interested in your proposal it is usual for a visit to be arranged so that your work can be viewed and discussed in more detail.

If your proposal is successful, dates will be agreed upon and contract drawn up. Otherwise your proposal will be kept on file for future consideration

Please be aware that there are only a certain number of exhibitions possible within a given year’s programme and inevitability we have to turn down many more proposals then we are able to accept.

Please send your proposal to

Jackie Goddard, Acting Arts Development Officer
Forest Arts Centre, Old Milton Road
New Milton, Hants, BH25 6DS
email to


We are happy to accept exhibition proposals which are developmental; however the proposal should outline the concept/intention, media, artists to be involved and an idea of when the exhibition would be available. It should also include images that fairly represent the works that will be included.

We also accept proposals for fully developed exhibitions, ready to be installed. If applying with a fully completed exhibition, it is expected that the images presented in the proposal will be the work that would be included in the exhibition.

Before submitting a proposal, please ensure that you have read and understood all the information provided in this pack. If any details are unclear please contact jackie Goddard, Acting Arts Development Officer on 01425 619983 or email

Please remember to

  • Consider the presentation and content of your proposal carefully.
  • Provide your contact details, including name, address, telephone number and email.
  • Provide your proposal outline on no more than one side of an A4 sheet - this should include the intention of the exhibition, a suggested title, the medium and the artists involved.
  • In addition include an artist’s statement – no more than 100 words, one for each artist if this is a group proposal.
  • Enclose a recent curriculum vitae for each artist involved.
  • Provide images in photographs (jpegs are ideal), drawings, diagrams, video or DVD (which ever form is more relevant to your application) Please provide between 3 and 6 images per artist. If you would like your visual material returned by post, please include a stamped,
  • self-addressed envelope with your proposal.
  • •Ensure your visual material is clearly marked with artist, title, medium and dimension of work.

Artists are encouraged to include a workshop for children, youth or adults as part of their proposal that could be included in the participation programme at Forest Arts. If you are interested please include a brief description of your offer in your proposal.

  • Exhibitions usually run for 5 weeks.
  • Exhibitions are free to the public and the opening hours are usually 9.30am – 5pm Monday - Saturday. The gallery is also open in the evenings when we are running workshops, performances or other events. Times may vary during school holidays and on other occasions at the discretion of the Centre Director. (Please note that Forest Arts will be closed on most Bank Holidays and on Saturdays during the summer holidays. We usually have a Christmas closure)
  • Forest Arts is a multi arts venue and reserves the right to use the gallery space for a variety of events during the exhibition. The café bar is always open, serving a range of hot and cold drinks, snacks and confectionary.  
  • Forest Arts will hang the exhibition, in consultation with the artist(s).
  • Forest Arts will supply lighting, signage and labelling for the exhibition. A decision regarding production of a catalogue/other information will be taken in consultation with the artist(s)
  • Forest Arts will undertake marketing of the exhibition in its seasonal brochure and via posters and flyers – to be designed and printed by Forest Arts.
  • Forest Arts will design and print invitations for the artist reception as appropriate. These will be circulated to Forest Arts mailing lists and the artist will also be expected to circulate information to contacts.
  • Every care will be taken with the exhibition and the venue is staffed when open to the public; however no responsibility for loss or damage can be accepted by Forest Arts. Artists are responsible for arranging their own insurance cover if they require it.
  • Artists shall not remove artwork until completion of the exhibition.
  • Artwork must be collected and delivered at mutually agreed times as we have no storage space.
  • Forest Arts will take a commission of 25% + VAT on works sold and additional merchandise. Forest Arts are pleased to be members of the ‘Own Art’ Scheme to make art more affordable.