Next meeting

Tuesday 22 May, 10am

Pinehill Road,
Bordon,
Hampshire
GU35 0BS

1. Welcome and Introductions
2. Appointment of Chair and Minute Taker
3. Minutes from the last meeting and matters arising
4. Member updates
5. Network Development
6. HCC Funding Changes
7. Consortium
8. Future Speakers
9. Date and Venue of next Meeting

Minutes

2011

• December
• 24 March

2010

• 2 November
• 22 February

2009

• 5 August
• 29 April

Documents are pdf

Purpose of the Network

This Network has been established:-

1. To enable Community Organisations in East Hampshire to work together to develop their knowledge and expertise.
2. To share good practice and policies with each other.
3. To identify, and develop, joint projects that will be of benefit to some, or all, of the Network members.
4. To improve communication throughout the community sector in East Hampshire and facilitate cooperation, joint action and collaboration between member organisations.

Membership

1. Membership of the Network will be open to Community Associations, Village Hall Trusts and Voluntary Action East Hampshire, established in East Hampshire.
2. Representation on the Network will be open to both trustees and staff of the above organisations
3. Only one representative of each member organisation will be able to vote at Network meetings. The identity of the individual nominee from each member organisation will be notified to the Chair prior to the commencement of each meeting.

Associate Members

Other Organisations may be invited to join the Network as “non-voting” members, including Parish Council’s who manage Village Hall facilities, umbrella organisations and statutory authorities.

Meetings

1. The operating year for the Network will commence on 1^st July each year and terminate on 30^th June of the following year.
2. A quorum will constitute of 50% of the member organisations entitled to vote at a Network meeting.
3. Meeting venues will rotate amongst member organisations and the host organisation for each Network meeting will provide the Chairperson for that meeting who will consult with the Coordinator to set the Agenda.
4. The Coordinator will contact all member organisations, for input, prior to agreeing Agendas and supporting papers, with the meeting Chairperson.
5. The first meeting in each operating year will consider, and if satisfied, approve, any financial accounts for the previous operating year.

Devolution of responsibilities

• Sub committees may be set up at the discretion of, and with the approval of, the Network to perform specific tasks on their behalf. The terms of reference for such committees will be approved by the Network.
• The Network may delegate individuals to represent it on other partnerships, conferences or meetings it which it may have an interest.

Finance

1. Network approval will be required for any and all releases of money. (Approval will be a majority of members confirming such releases at a Network meeting. Such approval may not be delegated to sub-groups or individuals).
2. In the event of the Network ceasing to operate or being discontinued, for whatever reason, any remaining funds will be used to clear outstanding liabilities. Any surplus will be divided equally among member organisations.