Short Breaks Activities - Support for Individuals
‘Short Breaks’ is a programme aimed at improving services for children with disabilities and/or additional needs, by offering positive out-of-school activities and will build on what was previously called the ‘Aiming High for Disabled Children Programme’. Provision of Short Breaks for carers of disabled children is a statutory duty since April 2011 under The Breaks for Carers Regulations 2011. The Hampshire County Council Short Breaks programme will:
- enable children and young people with disabilities and/or additional needs to join in with safe, fun and interesting activities
- give parents or full-time carers an opportunity to have a short break from caring.
Short Breaks come in all shapes and sizes, lasting from a few hours to a day or an evening, and provide a positive experience for all.
Support For Individuals: It has been identified that for some children and young people with disabilities and/or additional needs to attend mainstream activities, higher costs can be incurred as their personal requirements may be more than most. This funding is to help towards the additional costs that settings may have in order to fully and successfully include individual children and young people with disabilities and/or additional needs.
When to apply
Grants are available to fund support for individuals on an ongoing basis throughout the year 1 April – 31 March.
Grant criteria and eligibility
Many Support for Individuals applications will be under £1000, but some may be over this. The maximum limit for a Support for Individuals application is £5000.
Who can apply ?
Any recreation and leisure activity provider (including sports, outdoors, arts or cultural activities) working to meet the needs of individual children and young people with disabilities/ additional needs.
Please note, if you are a childcare provider (e.g. a childminder or nursery), please also discuss the individual child/young person's needs with your local Area Inclusion Co-ordinator who can also advise about appropriate support and funding.
Organisations need to agree to the conditions of any grant, including the monitoring information requested by the Short Breaks team. (The Grant Agreement form will be sent once the funding has been approved). The organisation needs to ensure the provision of the highest quality activities and opportunities for the children and young people.
Organisations must have:
- Child Protection/ Safeguarding policy
Short Breaks funded organisations are required to hold £10,000,000 Employers and £10,000,000 Public Liability Insurance. If your application is successful and you hold a lower level of cover, you can increase your level of cover; or in some circumstances Hampshire County Council can complete a risk assessment for consideration. Some small, local voluntary and community groups are accepted with a lower level of insurance cover. The team will discuss with you as needed.
Hampshire County Council requires all organisations providing advice to young people to hold Professional Indemnity Insurance. This level is currently set at £5,000,000 but may be risk assessed down to £1,000,000.
Hampshire County Council will not award a grant to an organisation that does not hold, or is not willing to obtain the required level of insurance following risk assessment, irrespective of advice given to organisations by third parties.
What sort of activities can this funding be used for?
- For applications up to and including 28 February 2014, activities must run between 1 April 2013 and 31 March 2014. For activities taking place after 1April 2014, please apply from 1 February 2014 onwards
- The activities can be held after school, evenings, weekends and/or in the school holidays.
- An activity may be just for half an hour or up to a full day.
- It can be for a single activity session or a series of sessions that an individual would like to attend.
The grant is for children and young people who:
- Have a disability and/or additional needs that require support to participate in leisure and recreation activities
- Aged between 0 to 19 years
- Live in Hampshire and/or attend a school in Hampshire (excluding Southampton, Portsmouth and the Isle of Wight)
- Are in possession of a Gateway Card which identifies that s/he has a disability and/or additional needs and may require support to access activities. Please ask the parent/carer for the individual’s Gateway Card number to add to your application form.
What is funded
- Funding for daytime and evening sessions only
- Additional staff to run activities - coaches, instructors, tutors or specialist staff. When providing for a disabled child or young person you may require additional staff to ensure the needs of all participants are met.
- Care support staff if required (e.g. to assist with personal care requirements during the activities).
- Providing expenses for volunteers that help to run the activities.
- Training for staff on different topics/areas related to working with individuals. This can include disability awareness for all staff and/or training on specific disabilities.
- Costs for minor adaptations to equipment to meet the needs of the individual taking part.
- Equipment and resources required to specifically meet the needs of individuals. Note: All grants are revenue grants and can not be used for capital purchases - as a guideline single items (resources & adaptations) must be for costs of less than £1000.
What isn’t funded?
- Residential (overnight respite) costs associated with the activities.
- General administration/management costs.
- Purchase of vehicles (and other capital purchases).
- Buildings and refurbishments.
- Personal equipment, clothing or other personal/commercial gain.
- Activities during normal school hours
- Refreshment costs
- Transport costs.
Do parents/carers still pay for the child or young person to do the activity?
- Parents/carers can be expected to pay the standard amount (but no more) for their children to access your activities.
- If a group session would be an ineffective way to meet the specific needs of an individual, then a 1:1 lesson may be more appropriate (e.g. a swimming lesson). In this case the parents/carers would pay the cost as if it was a group lesson and funding can be requested to top up the difference. (Supported swimming guidelines are available from the team).
- Note: We encourage settings to have their own hardship policies in place for families that struggle to access activities for financial reasons. More advice is available from Parent Voice or from the Short Breaks team.
How will decisions be made on which applications are funded?
We would like to support as many individuals as possible to access supported activities, provided that we are satisfied that the activity provider:
- is meeting the requirements of the individuals and their families.
- represents value for money in terms of outcomes against cost.
If all individuals listed in your application have registered for their Gateway Card and the costs requested to meet their individual requirements appear ‘reasonable’ then it is likely your application will be approved. If the panel has any queries regarding your application we will contact you for more information.
All applications will be evaluated by a panel and applicants notified of the decision usually within 3 weeks of receipt. Decisions made will fall into three categories:
- Application approved
- Application under consideration, but further information required
- Application unsuccessful
Once applications have been approved a grant agreement will be sent to you to complete and sign. 100% of the revenue grant requested will then be paid within thirty working days of the receipt of the signed grant agreement.
The Short Breaks Team
1st Floor Elizabeth II Court East
Winchester SO23 8UG
Telephone 01962 846399
The team can provide guidance on the suitability of projects, and we will aim to support organisations to apply for a grant wherever possible.