Policy and Resources One-Off Grant
When to apply
Applications are received throughout the year and formal Decision Days are typically scheduled on a monthly basis excluding August and November.
Grant Criteria and Eligibility
The Executive Member for Policy and Resources has responsibility across the whole range of County Council activities and is able through its grants budget to give financial help to organisations which, for a variety of reasons, may not qualify for assistance from other grants streams available from County Council departments, for example, Environment, Adult Services, Children’s Services, Culture and Communities, etc.
There are two grant streams available from the Policy and Resources budget - Grants to Voluntary Organisations and Other Bodies, and Financial Assistance to Talented Young People in Sport.
Grants to Voluntary Organisations and Other Bodies
The following should be taken into consideration when preparing a submission for funding. They are intended as guidelines and not prescriptive rules.
1. Assistance will be considered only in response to direct applications from properly constituted organisations seeking assistance. You must show in your application that your organisation is properly and legally organised.
2. Where appropriate, applications will be referred to the relevant service department (e.g. Adult Services, Culture, Communities and Business Services, Children’s Services, etc) for consideration.
3. Preference will be given to applications for specific projects or activities rather than general running costs of organisations. These grants are not intended to replace shortfalls in service delivery budgets or replace funding for other support you may be able to obtain, or that you have obtained from us in the past.
4. Grants will not usually be made in respect of applications from the following:-District or Parish Councils
- Government Institutions
- Overseas and out of County organisations which have no direct Hampshire involvement
- Branches or organisations assisted centrally with a sum from the County Council
- Bodies requesting funds for onward distribution to other charities e.g. mayoral appeals, carnivals, fetes, or for their own fundraising events.
5. Applications will not be accepted from political parties or groups affiliated with a political party or from lobbying/campaigning organisations.
6. Applications will only be considered from faith groups who can demonstrate their facilities are open and used by the local community other than for church related activities and then only for works in relation to the Disability Discrimination Act.
7. Requests may be considered from County wide groups (e.g. Guides, Scouts, Hampshire County Youth Orchestra) for specific trips, e.g. for an international jamboree or cultural tour. Individual requests will not usually be considered.
8. Where possible self-help within organisations should be encouraged and to this end, grants are normally a percentage of the sum required to complete the project.
9. As a general rule, grants in excess of £5,000 will not be awarded.
10. In general, grants are only awarded to projects which are taking place in the same year as application for funds.
Organisations/groups applying for a grant must complete the grant application form, preferably using the electronic application process.
How will applications be assessed?
Applications for grants must demonstrate how their project or initiative contributes to one or more of the County Council’s Open for Business Plan 2011-13 priorities:
- Improve outcomes for vulnerable and disadvantaged groups
- Enhance community engagement and partnership working – strengthening and empowering communities
- Support and enable sustainable economic development
- Enhance Hampshire’s environment and promote sustainability
- Develop new models of service provision, meeting the challenges of reduced resource and evolving national policies, whilst improving the quality of service for users
- Improve customer service
- Deliver efficiencies and expenditure reductions, supported by effective management of resources
- Rebuild training, leadership and competence frameworks to enhance the effectiveness, capacity and flexibility of staff and managers.
What happens next?
Your request will be passed to an officer of the County Council to consider the appropriateness of the grant application. Subject to this being satisfactory, a recommendation is put before the Executive Member for Policy and Resources for him to consider. Applicants are usually advised of the decision within three weeks of the meeting and, if successful, asked to accept, sign and return the terms and conditions page. Payment of the grant will be made shortly after receipt of this.
Policy and Resources Grant Adminstrator
Democratic and Member Services
Corporate Services Department
Hampshire County Council
Elizabeth II Court South
Winchester. SO23 8UJ
Telephone 01962 847355