Our meetings

Finance Committee

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( * indicates agenda and papers currently not available)

• Tuesday 7 February 2012
• Thursday 29 March
• Thursday 21 June 2012*
• Monday 17 September 2012*

Membership

Councillor A Collett (Chair)
Councillor M Kendal
Mr M B Knott JP
Mr P Sanders
Mrs J Venables
Mr J Wearing
Councillor S D T Woodward (Vice Chair)

Terms of reference

Function/Purpose : To scrutinise Hampshire Constabulary and Hampshire Police Authority on all financial matters and ICT strategy and resources, in order to secure value for money, whilst providing an excellent police service.

1. To receive reports on, and make recommendations to the Authority on:

• medium term and long-term financial plans

• budget options, growth and savings reviews

• revenue budgets

• capital programme

• levels of reserves and balances

• precept and council tax

• budget consultation

• value for money

• banking and treasury management

• prudential borrowing

• efficiency strategy

• insurance

• pension matters

• procurement

2. To receive budgetary control reports and other financial statements and ensure effective action taken to remain within cash limits during each financial year.

3. To scrutinise Hampshire Constabulary in the delivery of savings in line with plans as detailed within theChange Programme.

4. To review and consider, on behalf of the Authority, reports on Hampshire Constabulary ICT Strategy and ICT Security Strategy.

5. To act as “scheme manager” in accordance with the Internal Dispute Resolution Procedure for the Police Pension Scheme.

6. To receive and consider, on behalf of the Authority, reports on estates matters and other assets.

7. To ensure the effectiveness of the Constabulary’s involvement and implementation of work relating to equality, diversity and human rights; in so far as it relates to Finance.

8. To consider any other matters referred by the Police Authority.

Past meeting papers

To view agendas, minutes and associated papers for meetings between 2011 and 2007, visit our archive page.

Personnel and Professional Standards Committee

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(* indicates agenda and papers currently not available)

• Wednesday 1 February 2012
• Tuesday 10 April 2012
• Friday 5 October 2012*

Membership

Councillor J Bryant
Mr G M King JP (Vice Chair)
Mr M Knott JP
Mr. R. Purkiss (Chair)
Councillor Mrs. P. Riches
Mr. P. Sanders
Councillor D Williams

Terms of reference

Function/Purpose: To advise the Police Authority on all personnel and professional standards matters relating to Hampshire Constabulary.

1. To agree, and receive reviews, of the costed Personnel Strategy and Service Plan.

2. To agree and receive reviews, of the costed Training Plan.

3. To agree and receive reviews of the costed PSD plan.

4. To consider any matters which require discussion between the Authority and the Staff Associations.

5. To receive and consider the balanced Scorecard on personnel and professional standards matters, and to request further reports on items of concern from the Scorecard or from other areas.

6. To ensure that learning and development from the work of professional standards and personnel (including complaints, grievances, civil claims, health & safety, Employment Tribunal’s and operational debriefs) is integrated into Constabulary policies and planning procedures.

7. To receive reports on the trends in complaints received and action taken to reduce them, and their impact on the policies and procedures introduced by the Chief Constable for the upholding of standards of professionalism and integrity.

8. To receive quarterly reports from the Chief Constable on:

(i) completed investigations into apparent breaches of the standards of professionalism and integrity by police officers and police staff under his control

(ii) measures taken in response to such breaches, including information about any disciplinary sanctions arising

(iii)  current relevant civil cases and cost implications for the Force

9. To discharge the Authority’s statutory responsibilities in respect of complaints and direction and control matters and in particular to keep itself informed as to the manner in which complaints made by members of the public against police officers (other than Chief Officers) and police staff, under the direction and control of the Chief Constable, and to satisfy itself that all such complaints are properly dealt with in accordance with the statutory procedures.

10. To receive progress reports on ongoing cases in any of the above categories which the Chief Constable or the Chief Executive to the Authority wish to highlight or the committee wish to consider on grounds of significance or sensitivity.

11. To consider and determine appeals from officers who have been refused a career break under the Career Break Scheme in accordance with Police Regulations and to consider any other appeals of a similar nature which may arise under Regulations from time to time.

12. To receive reports from the Chief Executive concerning complaints against the offices of Chief Constable, Deputy Chief Constable and Assistant Chief Constable.

13. To receive reports regarding protective security within the Constabulary.

14. To ensure the effectiveness of the Constabulary’s involvement and implementation of work relating to equality, diversity and human rights; in so far as it relates to personnel and professional standards.

Past meeting papers

To view agendas, minutes and associated papers for meetings between 2011 and 2007, visit our archive page.

Performance Committee

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( * indicates agenda and papers currently not available)

• Monday 13 February 2012
• Monday 24 September 2012*

Membership

Councillor J Bryant
Councillor A Collett
Mr S Kandiah (Vice Chair)
Mr G M King JP
Councillor Mrs J Rayment (Chair)
Ms L Samuels
Councillor D Williams

Terms of reference

Function/Purpose: To provide a forum for public accountability of the Constabulary for its performance, and to undertake other scrutiny tasks as required.

1. To scrutinise performance of the Force as reported in the monthly Profile, as it relates to the targets published in the Annual Policing Plan. And to challenge the Constabulary as is appropriate, and report to the Authority on such matters.

2. To consider and monitor performance indicators from national frameworks, Hampshire Constabulary’s Specialist Operations portfolio performance framework and Her Majesty’s Inspectorate of Constabulary (HMIC) assessments and report to the Authority on matters arising.

3. To review other performance of the Constabulary, including Data Quality and the implementation of the Authority’s policies, in such areas as the Committee might determine (or be required by the Authority to review) and to formulate recommendations for consideration by the Authority for effective performance improvement.

4. To consider and agree on behalf of the Police Authority, the priority areas, measures and targets of the Policing Plan.

5. To receive occasional reports on performance issues, from members of the Police Authority acting in their link or lead member role.

6. To ensure the effectiveness of the Constabulary’s involvement and implementation of work relating to equality, diversity and human rights; in so far as it relates to performance.

Past meeting papers

To view agendas, minutes and associated papers for meetings between 2011 and 2007, visit our archive page.

Community Engagement Committee

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• Tuesday 24 April 2012
• Friday 7 September 2012*

Membership

Councillor J Bryant
Mr. S. Kandiah (Vice Chair)
Councillor P. Mason (Chair)
Councillor J. Moulton
Mr B Purkiss
Councillor Mrs. P. Riches
Ms L Samuels

Terms of reference

1. To set annual objectives for the Police Authority Community Engagement programme and identify Crime Prevention priorities.

2. To engage with and consult the communities of Hampshire, Isle of Wight, Portsmouth, and Southampton about policing and related matters, taking account of the advice of the Authority’s Officers and the views of the Chief Constable, and working in conjunction with partnership agencies, where practicable.

3. To ensure feedback on outcomes of community engagement is provided to the community, to partners and to the Constabulary at the appropriate level; and to ensure that the views of local people are reflected in the future plans of the Authority and Constabulary and are given due regard in the Authority’s discharging of its duties.

4. To scrutinise and, as appropriate, challenge the Constabulary on its responses to matters arising from the Authority’s engagement activities.

5. To ensure the effectiveness of the Constabulary’s involvement and implementation of work relating to equality, diversity and human rights; in so far as it relates to community engagement.

6. To scrutinise the community engagement work of the Constabulary and ensure that community feedback, including the prioritisation of community concerns, is acted upon appropriately.

7. To scrutinise the effectiveness of the Authority working in partnership.

8. To consider crime prevention matters (including public reassurance and the mitigation of the effects of crime) in Hampshire, Isle of Wight, Portsmouth, and Southampton and promote best practice in crime risk management and its coordination.

9. To scrutinise grants made in support of crime prevention and related initiatives, to decide on applications referred by the Chief Executive, and to receive feedback on the effectiveness of grants made.

10. To review the Annual Standing Grants on behalf of the Authority, and make recommendations.

11. To publish an annual review of the committee as part of the Authority’s annual report.

Crime Prevention Grants

Please note grants for 2011/12 have now closed.

Past meeting papers

To view agendas, minutes and associated papers for meetings between 2011 and 2007, visit our archive page.

Governance Committee

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( * indicates agenda and papers currently not available)

• Friday 30 March 2012
• Friday 21 September 2012*

Membership

Councillor M Kendal (Vice Chair)
Councillor Mr. P. K. Mason
Councillor J. Moulton
Councillor Mrs. J. Rayment
Mrs. J. Venables (Chair)
Mr J Wearing

Terms of reference

FUNCTION OF COMMITTEE

The function of the Governance Committee is to provide:

• assurance on the adequacy of the Authority’s corporate governance and risk management frameworks and the associated control environment

• scrutiny of both the Authority’s and Constabulary’s financial and non-financial performance insofar as it is reported upon by both the external and internal audit process

• Oversight of the financial reporting process

REGULATORY FRAMEWORK

1. To consider the Authority’s arrangements for corporate governance and agreeing necessary actions to ensure compliance with best practice.

2. To oversee the production of the Authority’s Annual Governance Statement, to agree its adoption and make any appropriate recommendations.

3. To maintain an overview of the Authority’s constitution in respect of contract procedure rules, financial regulations, delegations and codes of conduct and behaviour.

4. To monitor the effective development and operation of risk management and corporate governance in the Authority and Constabulary.

5. To maintain an overview of the Authority’s policies on ‘Raising Concerns at Work’ (Whistleblowing), the Anti-Fraud and Corruption Policy, the Protocol for the Management of Sensitive and Protectively Marked Information and the Authority’s complaints procedure.

6. To consider the Authority’s compliance with its own and other published standards and controls.

AUDIT ACTIVITY

7. To consider the Head of Internal Audit’s annual report and opinion, and a summary of internal audit activity (actual and proposed) and the level of assurance it can give over the Authority’s corporate governance arrangements.

8. To consider summaries of specific internal audit reports as requested:

• Internal Audit Strategy Review and Internal Audit Plan

• Internal Audit Progress Report

9. To consider the external auditor’s annual letter, relevant reports and the report to those charged with governance:

• Annual Governance Report (Audit Opinion, Value for Money Conclusion)

• Annual Audit Letter

• Fee Letter

10. To consider specific reports as agreed with the external auditor.

11. To comment on the scope and depth of external audit work to ensure it gives value for money.

12. To liaise with the Audit Commission over the appointment of the Authority’s external auditor.

13. To commission work from internal and external audit as required and in conjunction with the Chief Executive.

ACCOUNTS

14. To review the annual Statement of Accounts.  Specifically to consider whether appropriate accounting policies have been followed and whether there are concerns arising from the financial statements or from the audit that needs to be brought to the attention of the Authority.

MISCELLANEOUS

15. To meet annually with the Standards Committee to discuss any issues of mutual relevance.

16. To review any issue referred to it by the Chief Executive or by a Member of ACPO at Hampshire Constabulary.

17. To ensure the effectiveness of the Constabulary’s involvement and implementation of work relating to equality, diversity and human rights; in so far as it relates to governance.

Past meeting papers

To view agendas, minutes and associated papers for meetings between 2011 and 2007, visit our archive page.

Standards Committee

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( * indicates agenda and papers currently not available)

• Friday 30 March 2012
• Friday 21 September 2012*

Membership

Mr. G. A. L. Ellis – (Independent Chair)
Mrs J Thomson (Independent Member)
Ms E Mackenzie (Independent Member)
Councillor M Kendal
Councillor P. K. Mason
Councillor J. Moulton
Councillor Mrs. J. Rayment
Mrs. J. Venables
Mr J Wearing

Terms of reference

FUNCTION OF COMMITTEE

The function of the Standards Committee is to promote high standards of conduct in the Authority.

1. To advise the Hampshire Police Authority on the adoption or revision of a Code of Conduct.

2. To monitor the operation of the Authority’s Code of Conduct.

3. To advise, train or arrange to train Members of the Authority on matters relating to the Authority’s Code of Conduct.

4. To grant dispensation to Members of the Authority from certain specified requirements relating to interest to be set out in the Code of Conduct.

5. To establish sub-committees to take such action as is necessary to assess, review, investigate, determine and impose appropriate sanctions in respect of, any written allegation that a Member has failed to comply with the Authority’s Code of Conduct.

6. To consider and deal with any reports from the Chief Executive on any matters relating to the conduct of Members of the Authority.

7. To ensure the effectiveness of the Authority’s involvement and implementation of work relating to equality, diversity and human rights; in so far as it relates to standards.

8. To review annually the Authority’s policy on “Raising Concerns at Work” (Whistleblowing) and make recommendations to the Governance Committee.

9. To meet annually with the Governance Committee to discuss any issues of mutual relevance.

Past meeting papers

To view agendas, minutes and associated papers for meetings between 2011 and 2007, visit our archive page.

Joint Committee

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( * indicates agenda and papers currently not available)

Membership

Councillor G Vernon-Jackson (Portsmouth City Council)
Councillor A Collett (Hampshire County Council)
Councillor K Mans (Hampshire County Council)
Councillor J Moulton (Southampton City Council)
Councillor M Kendal (Hampshire County Council)
Councillor T K Thornber CBE (Hampshire County Council)
Councillor D Williams (Isle of Wight Council)

Chief Officer Remumeration Committee

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