There are standard formats for all corporate stationery. Staff can print a selection of stationery from their desktop by using the corporate templates for:
- fax cover sheets
See the Microsoft Office web pages for more information.
A revised set of templates will soon be available in Microsoft Word and HantsFile as part of the PrintSmart project. These will incorporate the County Council's black and white logo and can be printed directly onto plain paper to help reduce stationery costs. More news will be published when the templates are ready to launch. In the meantime, current stocks of pre-printed stationery should be used up to avoid wastage.
Your stationery must include the name of your department in the address. It may also include the name of your particular service, team or unit if necessary.
As well as including a telephone number, fax number and a Hantsweb address, you must include our textphone number, 0808 100 2484, on all your stationery. Your email address must be added after the prompt on letters and pre-printed on business cards. If necessary, other contact details may be added to the corporate stationery layout at the discretion of the departmental management team.
The Leader and Chairman of the County Council incorporate the coat of arms on their letterheads and compliments slips.
Other members include the corporate logo on their stationery and follow the standard layouts.
Letterheads carry the name and job title of your department’s chief officer in the bottom right corner. In some cases your departmental management team may also want to include the name and job title of your service, team or unit head to improve accountability and clarity for the customer. If so. it will be positioned just above the name of your chief officer.
Your department or section may need to add accreditation logos to its letterhead, eg Charter Mark. These must be placed at the bottom of the left-hand margin with the most significant award in the lowest position. A list of approved accreditation logos that can be included and the order in which they must be placed is held by the Corporate Communications team.
Compliments slips must have the logo in the top right corner, with the department name, address, telephone and fax details lined up underneath.
Business cards must measure 90 x 55 mm and include the logo in the top left corner. Departmental and personal details must be lined up underneath, with the person's name and job title at the bottom.
Each time you have a new form created or an existing one redesigned, position the main logo either in the bottom left corner, reversed out within the band and with the generic logo in the bottom right corner, or along the top of the form in the same location as our letterhead.
See the Microsoft Office web pages for information on how to create forms using Microsoft Office.
Some specialist forms may be required from time to time. Please contact the Corporate Communications Team for advice on how best to apply the logo to them.
Internal memos are black and white, and are A4 size. They include contact details in a different format to letterhead stationery.
Like the memo layout, fax cover sheets do not include the contact details immediately underneath the logo.
Services with marketing identities
Letterheads and other similar stationery may be designed to give prominence to the marketing identity but must use the logo in the bottom left corner. Where feasible the Hampshire County Council logo should be included on business cards where they are designed to reflect the unit or service's marketing identity. Where there is insufficient room to include both the marketing identity and corporate logo on the front of a business card, the standard layout can be used on the front and the marketing identity on the reverse.
New designs for marketing identities and how they work alongside the County Council’s logo must be developed in conjunction with Corporate Communications before they are applied to any publicity material. See the marketing identities web page for further information.