Visits to the Record Office are currently free. Workshops in schools are charged at £70 for half a day and £140 for a whole day.
Following a discussion with the Archive Education Officer and a booking we will confirm booking details and costs where applicable. An invoice or parked journal will follow. We ask that all invoices are paid within 28 days.
If it is necessary to alter the date or time after you have made a booking, please let us know as soon as possible.
If you have to cancel your booking please let us know as soon as possible.
Cancellations made up to and including 5 days beforehand will be eligible for a full refund. Cancellations made after that will not be refunded.
Hampshire Record Office reserves the right to cancel a booking at its sole discretion, with notice to that effect, at any time. In the event of a cancellation by the Record Office, any fees paid will be refunded.
Visits are most successful when you share your learning objectives with us beforehand.
We ask that all visits are preceded by a discussion between the teacher and the Archive Education Officer.
You are also welcome to visit the archives to help with your planning and risk assessment.
Pre-visits can be arranged after school hours (3pm- 5pm, Monday-Friday) or during school holidays (subject to availability). Please contact the Archive Education Officer to make an appointment.
We can accommodate groups of up to 24 pupils/students.
Pupils must be supervised at all times while at the Archives.
The Education Room is especially designed for school visits and is a welcoming space in which to help your pupils engage with original documents and enjoy activities that will bring history to life.
It is on the 1st floor with limited disabled access. Please contact us in advance if you have any special requirements.
Facilities include a portable induction loop on request and the cinema has a fixed hearing loop.
Accessible toilets are available on the ground and top floors
Toilets, including accessible WC’s, are available on the ground and top floors, close to the education room.
We do not have a separate lunch room. If groups require lunch during their visit they can eat outdoors (weather permitting) or the workroom can be cleared of documents before lunch.
Staff can normally photocopy flat Ordnance Survey maps in A3 or A4 sections for you but tithe and enclosure maps and awards cannot normally be photocopied because of their large size and fragility.
Pupils are welcome to make a tracing if they use a sheet of melinex, which we can supply, to protect the documents before tracing. Tracing paper is available at a small cost.
To help protect our original documents we ask that only pencils are used when making notes.
Teachers may take photographs of the visit itself (i.e. of pupils interacting with documents) but we make a charge for photographing documents (currently £12 per permit)
Please note, this information is designed to be used to assist you in completing your own risk assessment as required by your school/local education authority. This list is not definitive and cannot cover all eventualities, but is designed to highlight the main areas of risk, what the level of risk is and what you can do to prepare your pupils for the visit to minimise the risk. Hampshire Archives cannot accept responsibility for loss or injury incurred while on the grounds.