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Hampshire Archives and Local Studies


We hold records of several hundred Hampshire schools, including primary, secondary, private and special needs schools. We do not hold records for every Hampshire school or schools in Portsmouth or Southampton.

Log books

For school historians, log books are the most important source of information as they contain the day-to-day record of events, usually written by the head teacher.

Some log books give a very full picture of school life while others record a bare minimum but all include information about school inspections, visits by VIPs, outings, staff appointments, class reorganisations and concerns with low pupil attendance. Sometimes pupils are mentioned by name, particularly if they drew attention through illness, injury, misbehaviour or educational achievement.

Log books date from 1862 when the government first required schools in receipt of state grants to maintain a record of activities.

A 100-year access restriction applies to these records. More on Access restrictions


Admission registers

Admission registers record the arrival of new pupils at a school, usually arranged by date of admission. Most contain basic information such as pupil names, dates of birth and entry/leaving dates, names and addresses of parents or guardians, and notes of transfers to other schools or districts.

A few registers date back further than the 19th century, for example. Winchester College's register of scholars, 1393 to 1899, but most date from the late 19th century onwards.

A 100-year access restriction applies to these records. More on Access restrictions


Exam certificates

We do not hold records of school examinations. For confirmation of results or replacement certificates contact the relevant examination boards. If you do not know the examination board, contact your old school.Many Hampshire schools used examination boards that now come under AQA or the University of London Board that now comes under Edexcel. The other examination boards are OCR and CCEA.


Other records

Other school records may include title deeds, endowment papers, building plans, managers’ minutes, punishment books, school magazines, prospectuses, histories and photographs.

A general search of our online catalogue is needed to find all documents relating to a particular school.



Online records

The following Hampshire records are available:
School admissions before 1914 on FindMyPast

Search FindMyPast and Ancestry for free at Hampshire Record Office and Hampshire Libraries.

What we’ve got

School log books and admission registers  Download Adobe Reader to view this PDF 210kB

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