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Services for Young Children

Early Years Education Funding

By claiming early years education funding you are agreeing to the Early Years Education Funding Payment Terms and Conditions V1.2 dated 1 September 2016. (Note: updated Terms and Conditions apply from 1 September 2017).

To claim Early Years Education, use the new Provider Portal.

Guidance for submitting claims using the Provider Portal: Provider Portal Guidance Microsoft Word 6MB.

Guidance for submitting Headcount amendment claims via the Portal: Amendment Provider Portal Guidance Microsoft Word 1MB.

Video: how to run 30 hour eligibility checks

All claims must be supported by a Parent Declaration Form.

See EYE and EYPP forms and guidance section on the right hand side of this page for the latest versions of the Parent Declaration Form. Please ensure you chose the correct form, the summer form can be used up to 31 August 2017. However, if you have parents who have already completed this form for the autumn, we have provided a supplementary form for you to collect the information you will need for your 30 hour claiming. Please use the autumn parent declaration form if parents have not already signed up for their autumn EYE funding with you.

For more information about the hours you can claim for the following funding periods

See Headcount important dates and deadlines 2017 Microsoft Word 44kB.

Working out how many hours you can claim

Additional tool to help calculate your claim - standard Microsoft Excel 18kB and stretched Microsoft Excel 17kB.

Early Years Pupil Premium (EYPP) for EYE eligible 3 and 4 year olds

You will need to collect the required information in order to make an EYPP claim with your Headcount claim. The Parent Declaration Form, section 4 has all the details you need to make an EYPP claim.  When entering your headcount claim you need to enter the details for the parent/carer when adding a new child or for an existing child, you can update the record with details of parent/carer information not previously entered. When you submit the child headcount claim with the parent details an EYPP eligibility check can be done as part of processing your headcount claim. The EYPP supplement of 53p per hour claimed will be added to the payment made for any children found to be eligible.

For more information about the Early Years Pupil Premium.

2 year old claims

You are responsible for ensuring that 2 year old claims are only made for eligible children. Parents must provide you with evidence of eligibility usually through a reference number. Details on how you secure information on the eligibility of children from another local authority area can be found in the following document: Cross Border Information

The summer adjustment headcount task will be issued on Monday 3 July 2017. Deadline for submission is midnight on Monday 10 July 2017.

Providing we have received a complete and correct claim, payments will be made by Monday 31 July 2017.

If you do not submit your headcount claim by 10 July we will not be able to make a payment to you by 31 July.

There will be a second adjustment headcount task which will be issued on Friday 4 August 2017. The deadline for submission is 4pm on Thursday 10 August 2017.

Providing we have received a complete and correct claim, payments will be made by Thursday 31 August 2017.

All claims must be supported by a Parent Declaration Form.

If you have any queries about your EYE funding claim please contact the Information Support Team at or 01962 847070, or contact your SfYC local office.


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