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Services for Young Children

Early Years Education Funding

By claiming early years education funding you are agreeing to the Early Years Education Funding Payment Terms and Conditions V1.2 dated 1 September 2016.

For claiming Early Years Education from 1 September, use the new Provider Portal .

The guidance for submitting claims using the new Provider Portal: Provider Portal Guidance  Download Adobe Reader to view this PDF 1MB.

Guidance for submitting Headcount amendment claims via the Portal: Amendment Provider Portal Guidance.  Download Adobe Reader to view this PDF 458kB

Information about completing the 2017 Early Years Census Microsoft Word 24kB

All claims must be supported by a Parent Declaration Form.

The new Parent Declaration form for April 2017 is now available - see EYE and EYPP forms and guidance section on the right hand side of this page.

You will need to ask parents to complete this form if you have any children for whom you wish to claim Disability Access Funding. For all other children if you have already used the existing Parent Declaration Form for the summer 2017 claims, do not worry as these can still be accepted as evidence that you have permission from parents to claim Early Years Education funding for their child.

Please note that a further update to the parent declaration form will be published in the summer. This will be available when the requirements from the Department Education Early Education and Childcare Funding Statutory Guidance and our software provider Capita ONE for claiming the 30 hour free early years entitlement from September 2017 have been confirmed.

For more information about the hours you can claim for the following funding periods

See Headcount important dates and deadlines 2017 Microsoft Word 44kB.

Working out how many hours you can claim

Additional tool to help calculate your claim - standard Microsoft Excel 11kB and stretched Microsoft Excel 11kB.

Early Years Pupil Premium (EYPP) for EYE eligible 3 and 4 year olds

You will have collected the required information you will need in order to make an EYPP claim with your Headcount claim. This information will either be on an EYPP voluntary registration form or the parent/ guardian will have completed part 4 of the new Parent Declaration Form. Please enter these details when adding a new child. For an existing child, if you have new parent/carer details you can add these to the child's record.

We will be able to run the necessary checks and make sure your receive the EYPP funding that you are entitled to for these children.

For more information about the Early Years Pupil Premium.

2 year old claims

You are responsible for ensuring that 2 year old claims are only made for eligible children. Parents must provide you with evidence of eligibility usually through a reference number. Details on how you secure information on the eligibility of children from another local authority area can be found in the following document: Cross Border Information

The spring headcount amendment task has been issued. Deadline for submission - midnight 18 January 2017.

Providing we have received a complete and correct claim, payments will be made by Tuesday 31 January 2017.

If you do not submit your headcount claim by 18 January we will not be able to make a payment to you by 31 January. The next payment date is 31 March after you are issued a further amendment task for your in period claims.

In Period Amendment task (previously in period claims)

All claims must be supported by a Parent Declaration Form.

The in period adjustment task will be issued at half term. You will then be able to include any children missed from the main headcount claim and any new starters.

If you have any queries about your setting's EYE funding claim please contact the Information Support Team at or 01962 847070, or contact your SfYC local office.


Capita ONE provider portal from 1 September 2016

Provider Portal

Guidance for using Provider Portal  Download Adobe Reader to view this PDF 1MB - Headcount

Guidance for using Provider Portal - Amendment Task.  Download Adobe Reader to view this PDF 458kB

Guidance for using Provider Portal - 2 Year Old Funding Applications  Download Adobe Reader to view this PDF 1MB

Provider Portal FAQs 2016 Microsoft Word 24kB

Provider Portal guidance: webinar - New

Early Years Checker for 2YO references issued before 1 September 2016

In this section…