Have you ever wondered how some people seem unflappable when they put on events? Whenever you start a new project whether it is a simple one off or something longer and more complex, planning is the secret of success.
Set your aims and objectives
The overarching outcomes you want from the project
Objectives are the goals you need to achieve in order to meet your aims or the stepping stones to get there
They should be SMART
Setting objectives is a key stage and needs careful consideration
Once you have outlined what you are trying to achieve then you need to think about the practicalities.
Using your SMART objectives start putting all of these considerations down on paper. This is really important – Ideally, if you fall ill on the day, anyone could pick up your project plan and run the event
When you are planning remember
Impacts – the long term changes that take place within the community
Project Plan Layout
A Gantt chart (below) illustrates a project schedule. They illustrate the start and finish dates of the terminal elements and summary elements of a project. The example below shows the beginning of this method.
If you have a date you are working to you would need to work your planning backwards to ensure you have everything in place by the time you need it. This may have implications on your time and resources, whereas if you plan forward the project will actually take place at the time when everything is in place and on a realistic timescale.
You will also need to add some of the specifics to your plan
|Task/action||Timescale||Lead Personnel||Resource/Cost implication||Success indicators||Outcomes/ achievements|
|What are you going to do – this should be small scale single actions||By when||Who is responsible to ensure the action is achieved. This does not mean they necessarily have to do it, just that they ensure it is done||How much money or other resources do you need (including time)||How will you know you have completed the action||What will the impact of the action be.There may not be an outcome for every action.|
Always endeavour to work to a full cost recovery model. Information about this can be found on the Big Lottery website.
Don’t forget to add the time and resources for monitoring and evaluation of your project.
You need to take account of all the resources you will need and how they impact on your project planning. Some of the things you need to take account of are,
Assessing the Risk
Remember “If you don’t know where you’re going you are sure to end up some where else” - Mark Twain