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Admission to school

How applications are processed

Hampshire County Council's co-ordinated scheme  Download Adobe Reader to view this PDF 62kB describes how applications are processed in the main admission round. Each school’s admission policy sets out how applications will be prioritised if the school receives more applications than places available.

How applications are considered

All on-time applications (received by the published deadline) will be considered together. The application form allows the applicant to name up to three schools, in preference order. If the process results in more than one of the parent's preferred schools being able to offer a place, reference will be made to the parent's preference order and the highest ranked of those schools will be offered. If none of the schools named can offer a place, the catchment or nearest school with a place will be allocated. Each child will be allocated only one school place.

Example of allocation

Parent applies for

1. School A

2. School B

3. School C

School A is oversubscribed so admissions policy is used to allocate places. The pupil doesn’t come high enough in the school's admissions criteria to be allocated a place. School B is under subscribed so a place can be offered at School B. School C is oversubscribed but the pupil is high in relation to the school's admissions criteria so a place can be offered at School C. As School B is parent/carer's 2nd preference, a place is allocated at School B as this is the highest possible offer that can be made.

What to do if an application is unsuccessful

If your child is refused admission to a school, your child's name will be added to the waiting list of any higher preference school than the one you have been offered. You will also have the right of appeal to an independent appeal panel against the decision to refuse. Information about the waiting list and your right of appeal will be in your notification letter. Appeals for admission in September will be heard from May  onwards. If you choose to appeal you will need to make a written statement and most parents also attend the hearing to present their case in person. The decision of an independent appeal panel is binding upon the County Council and can only be overturned by the courts. If your appeal is unsuccessful, you cannot appeal again in the same academic year unless there is a significant and material change in your, your child’s or the school’s circumstances. Appeals for community and controlled schools are handled by the Independent Appeals Service. The governors of foundation, voluntary aided and academy schools are responsible for their own independent appeals arrangements.

Waiting lists

Two weeks after the notification date, waiting lists will be established for oversubscribed schools. Each list will automatically include the names of all applicants for the school who have not received an offer of a higher preference school. Parents wishing their child to be included on the waiting list of lower preference school named in the application must inform the authority in writing. Please refer to the school's admission policy for details of how the waiting list is operated.  A child will remain on the waiting list until 31 August 2016. Parents who wish to remain on the waiting list for the following academic year (2016/2017) will need to reapply in August 2016. Please refer to the web page 'Waiting lists' for further details.

If at any point you are offered a place from the waiting list at one of your preferred schools, your original offer will be automatically withdrawn. It is important therefore that you notify the school if you no longer wish to be on their waiting list.

Making a new application after receiving the notification decision

After receiving outcome of your application, you may wish to make a new application to different schools than the ones you originally named. To do this, you will need to make a late application – application forms will be available on our website or from any Hampshire school. Any offer of a school place made as a result of a late application will result in the automatic withdrawal of any previous offer

Late applications

Subject to the dates below, late applications will be considered alongside others on the waiting lists and places offered in accordance with the admissions policy for each school.

Late applications for Year 7

Late applications for Year R & Year 3


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