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Learning, behaviour and attendance

Attendance guidance for schools

  • Children missing in education tracking form for schools Microsoft Word 59kb – NB: Only schools without access to the LA server need this document. Please read the guidance for children on school roll but at risk of missing for further details.

  • County leave of absence form for schools Download Acrobat Reader to view this PDF 175kb – this form has been updated inline with Hampshire County Council's code of conduct for the issuing penalty notices for non-attendance. Schools are advised to use this form and issue these to parent/carers when they request a leave of absence during term time for their child(ren).

  • Code of conduct – issuing penalty notices for unauthorised absence from schools (2015) Download Acrobat Reader to view this PDF 211kb – this document is statutory. It sets out Hampshire County Council’s criteria for the issuing of penalty notices for non attendance in schools. All schools, academies, education centres and other educational providers in Hampshire must be compliant with this code.

  • Effective practice document for school attendance procedures and admissions for Gypsy, Roma and Traveller children (2014) PDF – this new document is written as section 6 of the Promoting pupil attendance and recording absence guidance, but can also be read as a standalone document. It supports all education providers and schools in Hampshire in understanding the specific laws that relate to the attendance of children ascribed (or known to be of) Gypsy Roma or Traveller heritage; and sets out effective practice.

  • Elective home education (EHE) – advice to schools for headteachers to apply (2014) PDF – this new document is written as section 8 of the Promoting pupil attendance and recording absence guidance, but can also be read as a standalone document. It sets out clear procedures and the required actions for schools or other education providers when a parent indicates they would like to consider elective home education or flexi-schooling.

  • Information on penalty notices for non-attendance at school – advice for parents and carers (September 2015)  Download Adobe Reader to view this PDF 185kB – the attached leaflet provides general information about how penalty notices will be used across Hampshire schools and academies from September 2105. Schools and academies should use the resource both to raise awareness and as per guidance share with parents and carers who receive either a penalty notice warning or penalty notice.

  • Good practice guidance for attendance and safeguarding (2016) – this updated document is written as section 10 of the Promoting pupil attendance and recording absence guidance but can also be read as a standalone document. It replaces the 2010 guidance of the same title. It sets out effective practice to support schools and other education providers in meeting their safeguarding duties related to both pupil admission to school and on-going pupil attendance at school.

  • Guidance for children on school roll but absent and at risk of missing in education (2016)  Download Adobe Reader to view this PDF 1MB – this document is written as section 7 of the Promoting pupil attendance and recording absence guidance, but can also be read as a standalone document. It sets out the expected practice for all education providers and school in Hampshire in having robust practices in place for following up all unexplained pupil absence. It sets out clear procedures and the required actions for the reporting of pupils who are absent and who are at risk of becoming missing in education (CME). Schools can also download Children missing education: statutory guidance for local authorities.

  • Guidelines for Hampshire schools, education centres and alternative providers in relation to Hampshire children (2014) Download Acrobat Reader to view this PDF 329kb – this new document is written as section 9 of the Promoting pupil attendance and recording absence guidance but can also be read as a standalone document. It supports all education providers in meeting their statutory duties and sets out clear procedures and the required actions with respect to the commissioning of alternative provision for a child on school roll. Schools can also download the Alternative provision and emotional health and wellbeing Directory of Services accessible from: www.hants.gov.uk/education/parents-info/alternativeprovision.htm The directory is a resource of alternative provision (providers) and emotional health and well-being services that schools and other organisations can use in order to assist in finding and commissioning the most appropriate provision for each pupil.

  • Guidance for schools on support and procedures for pursuing legal action for non-attendance Download Acrobat Reader to view this PDF 1mb – this guidance sets out the expected procedures for all Hampshire schools and academies when recording unauthorised absence. It supports all education providers in understanding the possible legal sanctions available and how each sanction is administered. This guidance should be read in conjunction with Hampshire's Code of Conduct – issuing penalty notices for unauthorised absence from schools. Please note: to print this document Select Properties and choose A3, Landscape. Under Page Size and Handling (Size), select Actual Size and Choose paper source by PDF size. Under Orientation, select Auto portrait.

  • Model attendance policy for schools, academies and education centres Download Acrobat Reader to view this PDF 307kb – schools may wish to use this guidance and model policy template Microsoft Word 101kb to support them in reviewing their attendance policies.

  • Promoting pupil attendance and recording absence (2014) PDF – this updated guidance replaces the 2009 document of the same title. It supports all education providers in meeting their statutory duties with respect to pupil attendance and sets out effective practice.

  • Requests for extended leave of absence or absence to temporarily reside abroad Download Acrobat Reader to view this PDF 378kb – this document sets out for Hampshire schools and academies advice and guidance on how headteachers should respond and act to request from parents/carers for extended periods of absence (extended leave). The advice given is consistent and links with the guidance for schools on attendance and safeguarding, advice for children on school roll but absent and as risk of missing; and our code of conduct for issuing penalty notices.

  • The placement of children outside their chronological year group  Download Adobe Reader to view this PDF 328kB – this document sets out guidance on deceleration or acceleration of pupils outside of their chronological age group. The guidance explains whose responsibility it is to make the decision and issues to consider if the decision is the headteacher's. For further support contact Hampshire's Education Inclusion Service.

 

School attendance guidance documents published by the Department for Education

 

Attendance leaflets

We have a range of leaflets that schools can use to inform parent/carers about the importance of attendance. These include good attendance, illness and absence through religious festivals.

Good school attendance guide

Every day counts – Your child’s attendance matters!  Download Adobe Reader to view this PDF 353kB

Information on Islam for schools with Muslim pupils

 
 

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