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Schools Website Service user guide

2 Text changes and states

Minor changes

If you are only making a minor change, such as correcting spelling or changing a telephone number, type the change into the text wizard and click the ‘Save’ button.

Once you have clicked the ‘Save’ button you can close the Text Wizard window (by clicking on the X in the top right corner).

 

Significant changes

If you are making bigger changes, such as a completely new version of the text,  click the ‘New Version’ button.

Create new version window

Click ‘OK’ in the popup box.

A copy of the text is made in a new version in the text wizard.





Now make your changes and click the ‘Save’ button when you have finished.

Once you have clicked the ‘Save’ button you can close the Text Wizard window (by clicking on the X in the top right corner).

By default the new version will be created in a state of ‘At Work’

 

Temporary changes (by date and / or time)

If you want to make a temporary change, such as advertising a school fête just  for a week, click the ‘New Version’ button.

Create new version window

Click ‘OK’ in the popup box.

A copy of the text is made in a new version in the text wizard.





To make this new version temporary set the ‘Valid from’ and ‘Valid to’ dates and / or times.

Click the ‘…’ button to the right of the ‘Valid from’ and ‘Valid to’ boxes.  

You can choose the date and set the time using a calendar interface.

Text Wizard calendar

Choose the date by clicking in the calendar.

Click ‘OK’ to enter this date in the ‘Valid to’

or ‘Valid from’ box. Now make your changes.  

Click the ‘Save’ button when you have finished.

Then you can close the Text Wizard window (by clicking on the X in the top right corner).

The new text will only show between the two dates and times you specified.


If you leave the start date blank it will default to today. If you leave the end date blank the new text will take effect from the start day and stay active until it is replaced by a new version in the future.

By default the new version will be created in a state of ‘At Work’.

If you later create a new version, this will override any previous version, including time-specific versions.

 

Undoing changes

You can undo the last action in the text wizard by choosing Edit, Undo from the text wizard menu,

or by holding down the ‘Ctrl’ key while pressing the Z key.

Undo changes in the Text Wizard

You cannot undo a save or restore command.

 

Restoring to the last saved version

If you have made several changes and want to return to the last saved version of the text click the ‘Restore’ button.

Restore to last saved version

 

States of text (in text wizard):

At Work - The page/text is in draft.

  • It is not visible on the live site.

  • It can only be seen when you are logged in.

To Approve - The page/text is waiting for approval by an editor.

  • It is not visible on the live site.

  • It can only be seen when you are logged in.

Rejected - The page/text has been reviewed by an editor and has not been made live.

  • It is not visible on the live site.

  • It can only be seen when you are logged in.

  • Speak to your website editor to find out why they have rejected the page/text.

Out-of-date - The page/text is marked as out of date.
  • It is not visible on the live site.

Active - The page/text is live on your website.
  • It can be viewed by anyone.

Changing states

Change the state using the State dropdown (left hand side in Text Wizard  click the Save button and close the Text Wizard.

New Versions

By default new versions of page/text are created in a state of ‘At Work’.

This will need to be set to ‘Active’ to be picked up by the system for the new version to appear on your website for visitors to see.

The system checks for new ‘Active’ pages every 2 hours between 6:15am and 7:00pm.

 

 

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