You must register the birth within 42 days in the district where the baby was born.
It usually takes no more than 20 minutes to register. Registering a birth is free.
One of the parents must register the birth in person. You cannot ask a friend or relative to register the birth. If neither of the parents is able to register, whoever is responsible for the baby would need to contact us.
Same day appointments are not available via web self-service. If you need to make an urgent appointment tel 0300 555 1392.
If your baby was born outside Hampshire and you choose to register the birth by Declaration you will need to take a chequebook or postal order with you to pay for any full birth certificates you may require.
You can make an appointment for any of our Registration Offices. Your baby does not need to be taken to the Registration Office to show the birth has taken place.
Please ensure you arrive on time or your appointment will be re-scheduled. If you are unable to keep your appointment, please let us know.
Make an appointment tel 0300 555 1392.
Phone lines open Monday to Friday 8am - 8pm, Saturday 9.30am - 4pm
If your baby was born in Portsmouth and you are able to visit Fareham, Gosport, Havant or Petersfield register offices you will receive your baby's birth certificate at the time of registration. If you are unable to visit one of these offices you may register at another Hampshire office and your certificate will be sent to you. (This is called registering by declaration). If you are unable to attend one of these 5 offices and need the birth certificate straight away, you will need to contact Portsmouth to register.
If your baby was born in Southampton and you are able to visit Lymington, Romsey, Totton, Ringwood, Eastleigh, Alton, Winchester or Fareham register offices you will receive your baby's birth certificate at the time of registration. If you are unable to visit one of these offices you may register at another Hampshire office and your certificate will be sent to you. (This is called registering by declaration). If you are unable to attend one of these 8 offices and need the birth certificate straight away, you will need to contact Southampton to register.
If the parents were married at the time of birth, mother and father can register the birth together or either one can register on their own.
To include the father's name on the birth certificate, which will ensure parental rights and responsibilities there are two options
The baby’s mother, if she was not married to the father at the time of birth, may register the birth on her own (without including the father's details) - the father's details may be added at a later date. She may give the child the father’s surname without the father’s consent.
If the baby was born as a result of assisted conception, please go to registering or changing a birth record following fertility treatment or surrogacy.
You should check the details in the entry very carefully before you sign.
Mistakes such as the spelling of a name or surname or in the description of the father's or mother's occupation, can be difficult to put right after you have signed the register.
Changing a child’s details on a birth record
It may be possible under certain circumstances to change your child's forename or surname.
You will usually get the birth certificate at the time of registration.
You will be given a short birth certificate free of charge which can be used to register with a doctor and to claim child benefit.
A standard certificate is required for virtually everything else, eg. passport applications, and other legal purposes.
The registration officer can advise you how many certificates you are likely to need. If you require additional certificates at a later date, you can request a certificate online.
These can be requested at the time of registration. They cost £4 each (£10 after the registration date).
Payment can be card, cash or cheque.
The certificates will be posted to you from the district where the birth took place, which takes about a week. We can only accept cheque or postal order for payment.
Phone lines open
Monday to Saturday
For ceremony bookings, please phone Monday to Friday
If you have any further questions tel 0300 555 1392.