You can have a civil ceremony at one of our registration offices or approved ceremony venues.
To help you arrange your civil partnership you will need to speak to a Registration Officer during register office opening hours (Monday to Friday 9am to 4pm).
Our Contact Centre (0845 603 5637 - call charges apply) is open Monday to Friday 8am - 8pm, Saturday 9.30am - 4pm. If you make contact outside register office opening hours, Contact Centre colleagues will take your details and ensure that a Registration Officer returns your call the next working day.
You can form a civil partnership at any registration office or approved venue of your choice.
If you wish to form a civil partnership abroad according to the laws of that country you must ensure that you know and follow the regulations. To hold a ceremony in another country there are minimum residency requirements and this time will be built into the overall length of your stay. Most countries will need to see certain documents. See the Foreign and Commonwealth website or contact your local Register Office for further information.
Telephone 0845 603 5637 call charges
Phone lines open Monday to Friday 8am - 8pm, Saturday 9.30am - 4pm
Contact the venue to check availability and agree a date, then contact us on 0845 603 5637 to book the registration staff. The venue must be booked before an appointment to give a notice of civil partnership can be made.
A non-refundable booking fee is payable at the time of the provisional booking of a Hampshire venue to secure your selected date/time. You will be charged a further booking fee if you subsequently change the date or time of your provisional booking. Although a provisional booking can be made well in advance of your proposed ceremony date, you cannot give notice of civil partnership more than 12 months before the date of your ceremony. Once a notice of civil partnership has been given, any change of venue will result in a fresh notice having to be given.
You will need to make arrangements with the local registration office and approved venue in the district in which you wish to form your partnership
In the event that a customer needs to cancel a ceremony for which they have already paid, they will need to confirm the cancellation in writing a minimum of three calendar months notice in advance to be eligible for a full refund. Any request for a refund inside this time scale will also require a confirmation of the cancellation in writing and will be subject to the following guidelines :-
One to three calendar months notice of cancellation – 50% refund
Less than one calendar month notice of cancellation (or failure to cancel) – NO refund
Before a civil partnership can take place, the law requires that each person gives a notice of civil partnership.
It is a legal requirement for both parties to give notice at least 15 clear days before but no more than one year before a civil partnership formation.
Explanation - What does 15 clear days mean?
If you both live in the same district, you should both attend your local registration office preferably together to give your notices of civil partnership. No one else can do it on your behalf.
If you live in different registration districts then each of you will need to give notice separately in your respective district, ideally within two weeks of each other.
Your notice is publicly displayed for 15 days, after which the schedules can be issued.
Explanation - What are schedules?
A fee of £35 each is payable by cash, card or cheque made to Hampshire County Council
You will need to contact us, tel 0845 603 5637
Please ensure that you take all the correct documentation with you on the day. If the relevant documents are not produced it may be necessary to re-schedule your appointment.
Notice of civil partnership must be given at a 'designated' registration office by both partners together, for Hampshire this would be Winchester Register Office, Aldershot Register Office or Eastleigh Register Office
We have a statutory duty to report any civil partnership we suspect has been arranged for the sole purpose of evading statutory immigration controls.
Explanation - What are the Immigration Control rules?
In the event of someone who is terminally ill wishing to form a civil partnership, it is possible to do this in a short time scale. Contact your local registration office on tel 0845 603 5637.
Change of name document (if you have changed yourname by deed poll or by any other legal means)
It is a pre-requisite of taking a notice of civil partnership that we are able to satisfactorily prove your nationality and that you are free to form a partnership. Therefore we must be able to link any documents that you are producing to prove nationality and condition to you in the name you are using on the day you give notice. So for instance if you are producing a birth certificate as proof of nationality and the name you are currently using is different to that shown on the birth certificate, you must produce a document showing how you got from your birth name to your current name, which might be in the form of a marriage certificate, civil partnership certificate or perhaps a change of name deed.
If you are producing a Decree Absolute or Dissolution of Civil Partnership or a Death Certificate for a late spouse, which is in a different name to the name you are currently using, you must again be able to prove the link between the two names.
If you were born after 1983, do not have a passport and are producing a document to prove nationality of a parent, which is in a different name to the one shown on your birth certificate, we will also need to see a linking document (i.e. marriage certificate/civil partnership certificate or change of name deed) to prove the connection. For instance if your mother and father are divorced and your mother is re-married, her passport may well be in her new married name, which will not be the name shown on your birth certificate. So we would need to see the marriage certificate for her second marriage in order to link her to her previous name as shown on your birth certificate.
After you have given notice of civil partnership, you will receive a pack which will include additional information to help you plan your ceremony. Staff at our registration offices will be happy to discuss any aspect of your ceremony to make sure the day is perfect for you. We will be on hand to guide you through the ceremony so there is no need to worry about a thing!
The Civil Partnership contract is a written one rather than a verbal one, so you can choose to have a simple signing ceremony in front of the Civil Partnership Registrar and two witnesses or a full ceremony with music, readings, and exchanging of personal vows and rings – or indeed anything in between!
Once you have signed the schedule, the witnesses and the Registrar will also sign. You will then be presented with a commemorative certificate and your official certificate(s) will be sent to you within two working days.
Below is a suggested order of ceremony if you wish to go for that option
Any music, readings or additional vows should be of a non-religious nature, and must be confirmed in advance to ensure their suitability for a civil ceremony.
Important - Please read before choosing your readings and additional vows
A fee of £35 each is payable for Giving Notice.
Fees quoted include the cost of one certificate and the non-refundable booking fee. For costs of extra certificates please see below.
A basic ceremony for limited number of guests is available at Aldershot, Basingstoke and Fareham Registration Offices on Tuesday, Wednesday and Friday at 9.15am or 9.45am for £49.
You will receive one marriage certificate on the day included in the ceremony fee. Additional certificates requested on or before the ceremony day are £4 each and posted to you within one week of the ceremony.
There are two types of Civil Partnership certificate, the standard certificate which shows all the details, and the extract which shows everything except the couple's addresses. Certificates of either type requested on or before the ceremony day are £4 each and posted to you within two working days of the ceremony.
If you need additional copy certificates after the day, the cost will be £7 whilst the register is still current, and £10 when the register archived.
Registrars attendance at a religious building (registering a marriage) £88 including one marriage certificate.
Once you have booked your ceremony with Hampshire Registration Service, and given your notice of marriage/civil partnership, you can pay the balance of your ceremony fee online. You will need to input your Ceremony Reference Number which is on the Customer Account Receipt issued with your booking confirmation letter.
tel 0845 603 5637 call charges
Phone lines open Monday to Friday 8am - 8pm, Saturday 9.30am - 4pm
Outside office hours
For weddings/civil partnerships involving someone terminally ill, or a funeral to comply with a religious burial requirement
tel 075 0777 7534.