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Hampshire Registration Service

Register a stillbirth

We hope this information will answer some of your questions at this difficult time.

A stillborn baby is legally defined as a child born after the 24th week of pregnancy who did not at any time after being born breathe or show any other signs of life.

Where can I register my stillborn baby?

Stillbirth in Hampshire

You can register a stillbirth at any of the Hampshire Register Offices.

Make an appointment tel 0300 555 1392 call charges
Phone lines open Monday to Friday 8am - 8pm, Saturday 9.30am - 4pm

If you are unable to attend a Register Office in Hampshire, you can register the stillbirth of your baby “by declaration” at any Register Office in England and Wales. The stillbirth declaration is then sent to the Register Office in the area where your baby was stillborn, and the certificate/s posted to you. If a declaration is made, there will be a delay in receiving the certificate for burial or cremation.

Stillbirth in Southampton or Portmouth

Stillbirth elsewhere


Who can register

  • The baby’s mother
  • The baby’s father if he was married to the mother at the time of the stillbirth
  • The mother and the father, jointly, if they were not married to each other at the time of the stillbirth.
  • The mother, if she was not married to the father, may register alone leaving out the details of the father.
    If information about the baby’s father is not recorded, it may be possible for the stillbirth to be re-registered to include his details at a later date. Information about how to apply for re-registration available from your local Registation Office.
  • Either the mother or the father, if they were not married to each other at the time of the stillbirth, may attend alone bringing with them a Statutory Declaration of Parentage signed by the other parent and witnessed by a Solicitor, Justice of the Peace, Commissioner for Oaths or certain other designated people . Ask about this document at any Registration Office.
  • In exceptional circumstances, other people can sometimes register a stillbirth if neither the mother nor father is able to. The Bereavement Officer at the hospital or staff at your local Registration Office will be able to help.

You will need to bring

  • The medical certificate of stillbirth issued by the doctor or midwife who attended the stillbirth or examined the baby afterwards.

You will be asked...

about your baby

  • the date and place of baby's stillbirth
  • your baby's sex, and intended forename(s) and surname

about the mother

  • full names, any previous names, including maiden name if married
  • date and place of birth and usual address
  • employment before or at the time of the baby's stillbirth
  • date of marriage, if married to the baby's father at the time of the stillbirth

about the father (where applicable)

  • full names, including any previous names
  • date and place of birth
  • employment details at the time of the stillbirth, or if not employed, his last occupation

Getting the information right!

You should check the details in the entry very carefully before you sign.

Corrections to stillbirth records

Under certain circumstances it may be possible to change the details or add to the information recorded at the time of the original registration. Contact the Registration Office where the stillbirth was originally registered for help.


The registration officer will issue a Certificate of Registration which provides proof that the stillbirth has been registered.

Any names given to the baby and entered in the register will be recorded on this certificate.

You will also receive a Certificate of Stillbirth and a Certificate for Burial or Cremation, which is required by the funeral director in order that funeral arrangements can be made.

If the registration is delayed, it is possible for a certificate for burial or cremation to be issued before registration, provided the stillbirth does not need to be reported to the coroner.


Make an appointment

  • telephone 0300 555 1392

Phone lines open

  • Monday to Saturday

  • For ceremony bookings, please phone Monday to Friday


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