This licence covers those circumstances where Public Sector Information can be reproduced free of charge under a standard set of terms and conditions.
Licence to reproduce Public Sector Information
1.1 This Licence explains how users throughout the world may reproduce material produced by Hampshire County Council.
1.2 This Licence is an offer of Licence terms from Hampshire County Council. This Licence explains:
2.1 The main purpose of this Licence is to provide users with a quick and effective way to obtain permission to reproduce the material listed at Box 2 of your Application Form
2.2 This Licence does not cover information which is exempt from disclosure to the public under Freedom of Information and data protection legislation.
In this Licence, the terms below have the following meanings:
Application: your application for a licence to reproduce the Material. Applications can be made online.
End-user: users and subscribers who access electronic or digital products, publications and services.
Licence: this offer of terms and the completed Application Form.
Material: as detailed in Box 2 “Full description of Material to be covered by this Licence” of the Application Form [hyper link to the completed Box 2]
Official Source: any publication, product or information service that has been made available to the public by us or on our behalf. This includes our official website.
Our, us and we: Hampshire County Council
You, your: any person, organisation or company who wishes to reproduce the Material covered by this Licence.
4.1 Please read the terms of this Licence first. Then either complete the Application Form at [insert website address] or request a hard copy from [insert contact details]
4.2 Once we have received your Application you will receive the following details from us:
your unique Licence number; and
confirmation of the start date of your Licence.
If you apply online you will receive an e mail acknowledgment from our Hantsweb team. If you send your form as a hard copy you will be sent the acknowledgment within five working days.
The Material may be reproduced under this Licence for the purposes described at paragraph 7 under the terms of this Licence.
If any of the Material falls outside the cope of this Licence you will be notified in our e mail acknowledgment.
In this Licence, to reproduce includes the following non-exclusive rights throughout the world.
7.1 publishing the Material in any medium, providing that this is not for profit making purposes. Publishing includes featuring the Material on websites that can be accessed via the world-wide web or via an internal electronic network or on an intranet;
7.2 authorising users and subscribers, who use your electronic or digital products to access the Material by means of your End-User Licence. This will normally allow users and subscribers to download the material to screen and printer for their own use. It does not otherwise allow you to authorise the reproduction of the Material;
7.3 translating the Material from the English into other languages provided that the translations are accurate and made by a competent translator;
7.4 copying the Material for non-commercial research or private study;
7.5 converting to braille and other formats for people who are visually impaired;
7.6 copying by libraries;
7.7 copying for the purposes of news reporting. This includes broadcasting on radio and television;
7.8 photocopying or scanning the Material from an Official Source.
This Licence is for the period of five years from the date of your Application.
9.1 In most cases you will be able to reproduce the Material from the Official Source as long as you are careful not to infringe the copyright of another party. You may reproduce the Material by whatever means you choose, including scanning, downloading from our website or by re-keying.
9.2 We may be able to supply the Material you want to reproduce in alternative formats, such as digital. Please contact us at [insert contact details] with details of the format you would prefer. We will tell you whether the Material is available in that format and what the supply costs will be.
Subject to paragraph 9.2 above, you can, reproduce the Material covered by this Licence direct from an Official Source without any charge.
We aim to:
confirm receipt of the Application promptly;
quickly put right any difficulties or answer any queries which you may have;
handle all Licences in a way that is fair and consistent;
give you details of any changes to this Licence.
if you are dissatisfied with the standard of service you receive from us, you can make a formal complaint. We will deal with it by following our complaints procedure. You can find this on our website at [insert] or please e-mail us at [insert] or telephone [insert] and we will send you details.
provide full and accurate information on your Application and in the context of the Licence, and to let us know if any of this information changes.
let us know if you want to end the Licence;
reproduce the Material accurately from the current Official Source. In cases where you want to reproduce Material that has been superseded you should make it clear that a more up to date version is available;
identify the source of the Material and feature the following copyright statement if you publish the Material:
©Hampshire County Council. Material is reproduced with the permission of Hampshire County Council.
If you are publishing the material on your website, the words 'Hampshire County Council' at the end of the statement must be a hyperlink to our website (http://www.hants.gov.uk/).
not use the Material for the principal purpose of advertising or promoting a particular product or service, or in a way which could imply endorsement by us or generally in a manner which is likely to mislead others;
not reproduce our logos;
allow us to inspect, on request, copies of any works that include the Material to check that you have kept to the terms of this Licence;
send us, if we ask for it, with a complimentary copy and/or subscription of any product or publication that you produce that includes the Material. In the case of electronic products and services you should provide the appropriate End-user Licence. We shall notify you of the address where they should be sent;
ensure that you comply with the terms of the Data Protection Act 1998;
not use the Material in ways which are knowingly or potentially libellous or slanderous of individuals, companies or organisations;
send us, if we ask for it, a copy of your standard End-user Licence
We have the right to change the terms of this Licence. Your existing Licence will be honoured for the time it has left to run, unless you wish to terminate it and take out a new Licence on the revised terms.
14.1 We reserve the right to end this Licence if there is a significant breach of any of the terms and you do not put this right within 60 days of our telling you in writing or by e-mail.
14.2 You have the right to end the Licence at any time by e-mail or in writing.
This Licence may not be assigned.
We have made all reasonable efforts to ensure that the Material is up to date and accurate but we make no warranty, representation or guarantee that the Material is error free. Your use of the Material under this Licence is entirely at your own risk.
This Licence is made under the laws of England and Wales and comes under the exclusive jurisdiction of the courts of England and Wales.