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Working for Hampshire County Council

What you need to bring with you on the day of your interview

When you attend your interview at Hampshire County Council you will be required to provide a number of original documents to prove that you have a legal right to work in the UK and hold relevant qualifications/registration to carry out the role you are interviewed for.

Certain vacancies are also subject to the receipt of a Criminal record check. If you are interviewed for such a role, you will be required to produce three IDs to support your applications. If you are unsure whether the role you are interviewed for is subject to the Criminal record check, please refer to the advertisement and Job Summary & Person Specification document for that role.

The most commonly produced documents are:

To support your Criminal record check application you can also bring:

You must ensure that you bring the original documents with you on the day of your interview so that they can be photocopied by the interview panel.

There are number of other documents you can produce, so if you don’t hold the documents above, please refer to the information below. You can also call us on 0300 555 0223 or e-mail recruitment@hants.gov.uk if you want to check whether the documents you are bringing are acceptable. Please quote the position reference number in all your correspondence with us.

If you are successful in your application your offer will remain conditional (i.e. not a firm offer) until the original documents have been seen - so remembering to bring them with you at interview will guarantee the recruitment process is as quick as possible in the later stages.

 

Other documents you may need to bring

Asylum and immigration - proof of your right to work in the UK

To meet its legal obligation under the Immigration, Asylum & Nationality Act 2006, Hampshire County Council needs to ensure it has seen and checked documents to show you are eligible to work in the United Kingdom.

Therefore when attending an interview you must bring original copies of the following document (or documents) with you that will be photocopied and placed on your personal file, should you be appointed.

For ease, the majority of candidates applying for a role at Hampshire County Council should bring one of the following documents or combination of documents:

Acceptable documents for a person who has a permanent right to work in the UK

  1. A passport showing the holder, or a person named in the passport as the child of the holder, is a British citizen or a citizen of the UK and Colonies having the right of abode in the UK.

  2. A passport or national identity card showing the holder, or a person named in the passport as the child of the holder, is a national of a European Economic Area country or Switzerland.

  3. A Registration Certificate or Document Certifying Permanent Residence issued by the Home Office to a national of a European Economic Area country or Switzerland.

  4. A Permanent Residence Card issued by the Home Office to the family member of a national of a European Economic Area country or Switzerland.

  5. A current Biometric Immigration Document (Biometric Residence Permit) issued by the Home Office to the holder indicating that the person named is allowed to stay indefinitely in the UK, or has no time limit on their stay in the UK.

  6. A current passport endorsed to show that the holder is exempt from immigration control, is allowed to stay indefinitely in the UK, has the right of abode in the UK, or has no time limit on their stay in the UK.

  7. A current Immigration Status Document issued by the Home Office to the holder with an endorsement indicating that the named person is allowed to stay indefinitely in the UK, or has no time limit on their stay in the UK, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer.

  8. A full birth or adoption certificate issued in the UK which includes the name(s) of at least one of the holder’s parents or adoptive parents, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer.

  9. A birth or adoption certificate issued in the Channel Islands, the Isle of Man or Ireland, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer.

  10. A certificate of registration or naturalisation as a British citizen, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer.

Documents which are accepted for checking purposes for a person who has a temporary right to work in the UK

Group 1 - Documents where a time-limited statutory excuse lasts until the expiry date of leave
  1. A current passport endorsed to show that the holder is allowed to stay in the UK and is currently allowed to do the type of work in question.

  2. A current Biometric Immigration Document (Biometric Residence Permit) issued by the Home Office to the holder which indicates that the named person can currently stay in the UK and is allowed to do the work in question.

  3. A current Residence Card (including an Accession Residence Card or a Derivative Residence Card) issued by the Home Office to a non-European Economic Area national who is a family member of a national of a European Economic Area country or Switzerland or who has a derivative right of residence.

  4. A current Immigration Status Document containing a photograph issued by the Home Office to the holder with a valid endorsement indicating that the named person may stay in the UK, and is allowed to do the type of work in question, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer.

Group 2 – Documents where a time-limited statutory excuse lasts for 6 months
  1. A Certificate of Application issued by the Home Office under regulation 17(3) or 18A(2) of the Immigration (European Economic Area) Regulations 2006 to a family member of a national of a European Economic Area country or Switzerland stating that the holder is permitted to take employment which is less than 6 months old together with a Positive Verification Notice from the Home Office Employer Checking Service.

  2. An Application Registration Card issued by the Home Office stating that the holder is permitted to take the employment in question, together with a Positive Verification Notice from the Home Office Employer Checking Service.

  3. A Positive Verification Notice issued by the Home Office Employer Checking Service to the employer or prospective employer which indicates that the named person may stay in the UK and is permitted to do the work in question.

Please note that if - for any reason - the names given on the two documents that you supply are not identical then you will also need to supply a third original document, to explain the reason for the difference. This could be a marriage certificate, divorce document, deed poll, adoption certificate, or statutory declaration.

 

Proof of your qualifications and professional registration

When you attend your interview, we need to confirm that you have the qualifications (educational and professional) that you have stated on your application form.

This ensures that the people Hampshire County Council employs hold the relevant qualifications for the roles which they are going to perform and also ensures that the service delivered to our community is done so by appropriately qualified individuals

When you attend your interview you must bring the original certificates for all qualifications (educational or professional) that are outlined as being essential for the role to which you are applying. These are outlined in the Job Summary & Person Specification.

PLEASE NOTE that this is especially important for teachers, nurses (NMC registration and proof of your PIN number) and Social Workers (evidence of your HCPC Registration).

If you are unsure which documents you need to bring with you then please contact us and we will be happy to advise you.

 

Criminal Record Check ID documents to produce

IMPORTANT: At least one document must confirm your current name, one document must confirm your current address and one document must confirm your date of birth.  Wherever possible, a document below that holds a photograph should be submitted.

ID documents printed from the internet (e.g. internet bank statements) are not acceptable.

Documents in a previous name can be accepted ONLY where the applicant can provide documentation supporting a recent change because of:

Can you produce one document from Group 1 below?

GROUP 1 – Primary Trusted Identity Credentials
GROUP 2 - Group 2a – Trusted Government/State Issued Documents
GROUP 2 - Group 2b – Financial/Social History Documents
Annotation
 

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