Operations and Medical Appointments

Medical appointments

Medical appointments should be arranged outside of working time wherever possible. Where this is not possible, you should use flexitime or time off in lieu. There is no right to paid time off to attend planned appointments. An exception may be made where the appointment is a direct result of an injury whilst working.

You must obtain consent from your line manager if you require time off to attend a health appointment during working time. Your manager can request to see written notification of a health appointment and in such cases you are required to provide this.

You can not earn overtime on worked hours to replace time taken to attend medical appointments.

Planned operations

You are responsible for notifying your manager in advance of a planned operation, so that they can plan cover for your work. You must tell them:

  • the reason for the absence
  • the anticipated duration
  • the predicted recovery period
  • any possible changes in your ability to undertake your role upon your return.

Normally Occupational Health would not be involved for planned operations. If there are complications or changes that were not anticipated your manager may need to seek Occupational Health advice at the relevant time.

Non-medical cosmetic surgery and the recovery period should be scheduled in non-working time where possible.

Where operations take place during working time, you should record your sickness absence using ESS lite in the normal way.

Emergency operations

If you have an emergency operation, you or a relative should notify your manager of this at the earliest opportunity. You or your relative will need to agree ongoing contact with your manager in the short term.

Managers will need to consider:

  • if it is appropriate to inform colleagues and what information is appropriate to share
  • how to cover the work in the short term
  • at what point it may be appropriate to get Occupational Health advice.

A manager can send an enquiry to the IBC asking for sickness absence to be entered if the individual is not able to do it themselves.

Individuals with a disability

If you have a disability, reasonable time off may be taken for appointments, rehabilitation or treatment during working hours. If appointments outside of working hours are not possible you can consider this a reasonable adjustment.