Already a Supplier?
As a contracted supplier as a minimum, you should:
NOT commence work until a valid purchase order is received, unless in the case of an extreme emergency (guidance on how to treat emergency orders is available here). This also includes requests for additional work in which case an additional purchase order should be issued. Guidance and example purchase orders are available on the Purchase Order & Payments Page .
Respect the payment terms set out in your contract (payments terms are usually 30 days from the receipt of a valid purchase order).
Always ensure a valid purchase order is clearly stated on every invoice
Make it clear on your invoice(s) the document type i.e. 'invoice' or 'credit note'
Promptly respond to requests to see up to date documents, such as insurance certificates.
More information regarding the purchase order and payment process is available on the Supplier Webpages
Reminder: Hampshire County Council operates a no purchase order no pay policy. All invoices submitted for payment without stating a valid purchase order will be returned (unless you have a contract that specifies otherwise).
Hampshire County Council and our Partners regularly publish new business opportunities that may be of interest to you, which can be found on the Supplier Webpages.