Hampshire Registration Service

Register a birth

Register the birth of your baby

You must register the birth within 42 days in the district where the baby was born.

It usually takes no more than 20 minutes to register. Registering a birth is free.

One of the parents must register the birth in person. You cannot ask a friend or relative to register the birth. If neither of the parents is able to register, whoever is responsible for the baby would need to contact us.

Make an appointment

Same day appointments are not available via web self-service. If you need to make an urgent appointment tel 0845 603 5637.

If your baby was born outside Hampshire and you choose to register the birth by Declaration you will need to take a chequebook or postal order with you to pay for any full birth certificates you may require.

You can make an appointment for any of our Registration Offices. Your baby does not need to be taken to the Registration Office to show the birth has taken place.

Please ensure you arrive on time or your appointment will be re-scheduled. If you are unable to keep your appointment, please let us know.

Babies born in Hampshire

Make an appointment tel 0845 603 5637 call charges
Phone lines open Monday to Friday 8am - 8pm, Saturday 9.30am - 4pm

Babies born in Southampton or Portsmouth

Babies born elsewhere

  • Go to the district in which your baby was born to register or
  • Go to a Hampshire Registration Office or any Registration Office in England & Wales and make an official declaration of the details. This is sent to where the baby was born, and the birth certificate/s posted to your home address. It takes about a week for the paperwork to arrive.
  • If your baby was born outside England or Wales, see registering babies born abroad.

Married parents

If the parents were married at the time of birth, mother and father can register the birth together or either one can register on their own.

Unmarried parents

To include the father's name on the birth certificate, which will ensure parental rights and responsibilities there are two options

  • Both parents attend and sign the birth register together
  • The mother or father attends with a completed statutory declaration form. This can be obtained from a Registration Office tel 0845 603 5637 (the form must be signed by the other parent and witnessed by a solicitor).
  • Further information on parental rights and responsibilities

Single mothers

The baby’s mother, if she was not married to the father at the time of birth, may register the birth on her own (without including the father's details) - the father's details may be added at a later date. She may give the child the father’s surname without the father’s consent.

Assisted conception

If the baby was born as a result of assisted conception, please go to registering or changing a birth record following fertility treatment or surrogacy.


When you attend the Registration Office

you will be asked...

about your baby

  • the date and place of birth (for twins, triplets etc you will be asked for the time of each baby's birth)
  • your baby's sex, and intended forename(s) and surname

about the mother

  • full names, any previous names, including maiden name if married
  • date and place of birth and usual address
  • employment before or at the time of the baby's birth
  • date of marriage, if married to the baby's father at the time of birth

about the father (where applicable)

  • full names, including any previous names
  • date and place of birth
  • employment details at the time of the birth, or if not employed, his last occupation
To help ensure the accuracy of the information recorded we ask all customers to bring supporting documents to appointments e.g. passport, driving licence, utility bill, birth and marriage certificates. If none of these documents are available please let your Registrar know during your appoinment.

Getting the information right!

You should check the details in the entry very carefully before you sign.

What if I make a mistake?

Mistakes such as the spelling of a name or surname or in the description of the father's or mother's occupation, can be difficult to put right after you have signed the register.

Changing a child’s details on a birth record
It may be possible under certain circumstances to change your child's forename or surname.


You will usually get the birth certificate at the time of registration.

You will be given a short birth certificate free of charge which can be used to register with a doctor and to claim child benefit.

A standard certificate is required for virtually everything else, eg. passport applications, and other legal purposes.

The registration officer can advise you how many certificates you are likely to need. If you require additional certificates at a later date, you can request a certificate online.

Standard Certificates

These can be requested at the time of registration. They cost £4 each (£10 after the registration date).
Payment can be card, cash or cheque.

For births outside Hampshire

The certificates will be posted to you from the district where the birth took place, which takes about a week. We can only accept cheque or postal order for payment.


Make an appointment

Phone lines open

  • Monday to Saturday

  • For ceremony bookings, please phone Monday to Friday

Contact us

If you have any further questions tel 0845 603 5637