Registration

Committed to meeting the needs of individuals and their families

Ordering copy certificates for events within Hampshire Only

For all other areas including Southampton and Portsmouth please click on following link for General Register Office.

How do I order a copy of a birth, death, marriage or civil partnership certificate?

You can apply for copy certificates by telephone, on-line, by post or in person at the following Register Offices:

If you are applying by post you will need to complete an application form (PDF) or include full details in a letter to enable us to find the register entry.

What information will I need to make an application?

If you want to obtain copies of registration certificates, you will need to know where the event (birth, death, marriage or civil partnership) took place. Although Hampshire is a single registration district (excluding Southampton and Portsmouth), our records are held in local Register Offices. You will therefore need to contact the office where the event took place in order to obtain a copy certificate. For guidance on which office to contact see the list of Register Offices and A-Z of parishes.

If the birth, death, marriage or civil partnership occurred outside the Hampshire registration district, visit the General Register Office (GRO) website for the address of the office to which you need to apply.

Civil registration records for England and Wales are held from 1 July 1837 up to the present day. For records before this date please visit the Tracing family history page. See links for registration in Scotland, Ireland or Overseas.

Straight forward copy certificate applications, successfully traced, will be issued within five working days. If you urgently require a copy certificate you will need to speak to staff at the Register Office nearest to where the event occurred and they will try to help you.

Unfortunately we are unable to undertake exhaustive searches on your behalf, but we can search for the year you give and for a period of two years either side of the date you supply. (If we are unsuccessful and you wish to make an appointment to carry out a General Search please contact a Register Office.