Services for schools and local authorities

IBC – Hire to Retire

Pay slip

Paying your staff the right amount at the right time sounds simple enough but the specific complexities surrounding school payroll are unique. That’s why our years of experience as a payroll provider for Hampshire schools, whether maintained or an Academy, really matter.

Our team acts for over 700 schools and processes over 60,000 payments every month. We have a detailed understanding of the workings required for school payroll, such as issues relating to teachers pay and the differing terms and conditions of your teaching and non-teaching staff, together with a detailed knowledge of current legislation and government policy.

By working with us, you can be confident that you will receive exemplary payroll support and most importantly that your payroll is delivered accurately and on time every pay period.

  • Service features

    General services

    • Production of monthly payroll - contracted and casual/supply staff.

    • Creation of BACS payments directly to employees’ bank account.

    • Calculation and reporting of all occupational payments, including sickness, maternity, paternity and adoption leave.

    • Application of step progression and pay awards as instructed by the school.

    • Support and administration with monthly Local Government Pension Scheme (LGPS) and Teachers Pension Scheme (TPS) returns.

    • Production of P45 and P60s.

    • Year end reconciliation and online submission to HMRC.

    • Monthly online submission to the HMRC using Real Time Information (RTI).

    • A suite of standard manager reports available for schools to access and run when required.

    Services specific to Hampshire schools

    • Employee self service via a secure web link providing staff the ability to view and update personal data and view, print and save payslips and P60s.

    • Online access to the portal with e-forms and reports available for schools to manage employee records.

    • Contractual documentation produced for new employees and employees who have had an amendment to their contract.

    • Training sessions available for school Administration Officers to provide an overview of the HR and payroll administration.

    Services specific to Academies

    • Pressure sealed payslips delivered directly to the school.

    • Monthly management reporting which can be used to upload to the school’s finance system.

    • Flexibility on the level of service required to suit the individual payroll requirements of academy schools.

    • Support with monthly Local Government Pension Scheme (LGPS) administration and Teacher Pension Scheme (TPS) returns.

  • Benefits to schools

    • Personalised service from a team knowledgeable in your terms and conditions of employment and your service needs.

    • Extensive experience of working with schools.

    • Knowledge of applying teachers’ pay and conditions of service.

    • Integrated payroll and HR system providing data on pay, grade and other personnel information that the school may require.

    • Link to Pensions Services reducing the administrative burden on LGPS in the school.

    • Understanding of TPS deductions and payments.

    • Delivery of maternity, paternity and adoption casework for the individual and the school.

    • Calculation and application of occupational payments, including sickness and family friendly.

    • We use an international payroll system which is supported by a dedicated team.

    • Business continuity plans in place with daily back-ups.

    • Secure system and processes in place to protect personal information.

    • Access to the team who administer Disclosure and Barring Service (DBS) checks.

    • Collaboratively working with Education Personnel Services for HR advice and consultancy.

    • Legally compliant contractual documentation issued on behalf of the school (Hampshire schools only).

    • Regular review of our services to ensure that they are relevant to your requirements and achieve the highest standards.

  • Contact


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