Workplace Travel

Writing a Travel Plan


Travel Plans are documents designed to encourage the use of alterntaive forms of travel in order to reduce the number of single occupancy car trips to and from a particular site.  The effect of developing and implementing a travel plan includes reduced congestion, an improved local environment, a healthier and more active workforce and reduced parking issues.  A Travel Plan consists of several sections including a staff survey and site audit in order to ascertain current travel behaviour and how accessible the site is by different modes of transport, a series of objective sand targets setting out what it is hoped the plan will achieve and finally a series of measures to implement in order to achieve the targets set.

For a more detailed description of what is included in workplace travel plans click here.

In summary, the key elements to a Travel Plan are:


Background

This provides an overview of the site and the organisation implementing the travel plan. The background section generally includes information on the organisation’s existing environmental policy, why they are introducing a travel plan and detailing the location of the site along with some information on its accessibility.


Staff Survey

The staff survey is used to find out how staff currently travel to the site. This information can be used to both judge the success of the travel plan (see the monitoring section) and also to find out which measures would be most effective in influencing travel behaviour at the site. To be effective a staff travel survey should include questions regarding the main mode of travel to the site, ·the reasons for using this mode, ·work patterns, home postcode (this data can be used to plot where staff travel from and therefore ascertain which modes of transport are likely to be effectively promoted as part of the travel plan), which incentives would make you to consider walking/cycling/public transport/car sharing etc.and the length of time taken to travel to work


Site Audit

The site audit provides details on how accessible the site is by various forms of transport and includes both on-site and off-site infrastructure.  On-site infrastructure includes the no. of car parking spaces (in addition to the no. of disabled and car share spaces), the no. of cycle and motorcycle parking spaces, whether there are facilities on site for commuters to shower and change if necessary (especially for cyclists) and on site cycle and walking routes.  Off site infrastructure includes local pedestrian and cycle routes, nearby bus stops with information on routes and services stopping at these bus stops, nearby train station(s) (if applicable) with information on routes and frequencies of services that stop at the station and the local road network.


Objectives and targets

Typical aims and objectives for workplace travel plans include the reduction in single occupancy car travel to and from the site, reduced congestion, improving the local environment, increasing the number of staff using active forms of travel and improving road safety.

Targets inlcude aim-type targets such as an x% reduction in single occupancy car travel in y years and action-type targets such as install x number of cycle racks by date y


Measures

This section of the travel plan concerns the various incentives and initiatives that can be employed to achieve the targets set in the previous section. The measures that are implemented will depend on various factors including the results of the survey, the size of the site (in terms of the area or number of employees), the site audit and the amount of funding available. Travel plan measures are typically arranged by mode.

Click for example travel plan measures


Monitoring

The travel plan also requires a monitoring strategy that sets out to record the overall success of the travel plan as well as how effective individual measures have been. The monitoring should include a staff survey undertaken at least every two years, in addition to studying the take up of the travel plan measures and parking surveys (for cars, motorbikes and cycles).


Action Plan

The action plan is a summary of how the travel plan will be implemented and monitored. An action plan typically lists the measures that are due to be implemented along with details on who is responsible, when they are to be undertaken, how the success will be gauged and which aims and objectives they relate to.