Advice for UK Service families relocating to Hampshire
Hampshire County Council recognises the disadvantage frequently experienced by UK service personnel as a result of the fact that they can be moved at short notice.
Many Hampshire schools have extensive experience of working with service families and children. Areas of the county significantly affected by service personnel include Gosport, Marchwood, Wallop, Odiham, Aldershot, Winchester, Fleet, Shipton Bellinger etc. Portsmouth and Southampton are unitary authorities each with a separate School Admissions Service.
Hampshire’s approach to the admission arrangements for service children is in accordance with paragraph 2.18 of the School Admissions Code (December 2014).
Have you received official notice of your move to Hampshire?
For service families with official proof of posting to Hampshire and of a relocation date, a Unit postal address, quartering area address or future home address will be accepted as the address for the application.
Applying for a school place to start in September 2016
If you are applying for your child to start school for the first time, transfer from infant to junior school or to start secondary school in September 2016, and are:
living in Hampshire, you will need to complete the Hampshire application online. If you are being relocated elsewhere in England, in addition to completing Hampshire's application form, you must send a copy of the official MOD, FCO or GCHQ letter declaring your relocation date to the County Admissions Team by the relevant deadline. The County Admissions Team will then co-ordinate your application with the local authority for your new quartering address;
living in England, you will need to complete an application form available from the local authority in the area that you currently live (the 'home' authority). If you are being relocated to Hampshire, in addition to completing your 'home' authority application form, you must send a copy of the official MOD, FCO or GCHQ letter declaring your relocation date to the County Admissions Team by the relevant deadline. Your 'home' authority will then co-ordinate your application with the County Admissions Team;
living overseas, and are being relocated to Hampshire, you will need to complete the Hampshire application online and must send a copy of the official MOD, FCO or GCHQ letter declaring your relocation date to the County Admissions Team by the relevant deadline.
Applying for an immediate school place (in-year application)
If you are applying for an immediate school place, in addition to completing the in-year application form, you must send a copy of the official MOD, FCO or GCHQ letter declaring your relocation date directly to the school.
Further information about applying for a place in-year is available in the Guidance on applying for a school place in-year section.
Admission to an infant class
Legislation allows admission authorities to admit a child of a service family (outside the normal admissions round) to an infant class over the legal class size limit of 30 without the need for an additional teacher. This means that many service families are still able to gain a place at their preferred school, even if it is full. However, Hampshire has many service families and where a number of service children may be seeking admission to the same school, an exception may not be possible. In deciding whether a service child can be admitted to a full school, the County Council must consider not only the child's circumstances but also the circumstances of the school, whether there are other children on the waiting list for the relevant year group, including any who may also qualify for admission as an excepted pupil and whether there is a reasonable alternative place available.
Fair Access Protocol
Hampshire County Council's Fair Access Protocol includes children of UK service personnel as one of the categories of children who may be admitted to a full school in year groups not governed by infant class size legislation. The County Council considers each case on its own merits, taking into account a number of factors including the circumstances of the child and whether there are other children waiting for places at the school.
If your child is refused admission to a school, you will be given a right of appeal to an independent appeal panel. Please refer to the 'appeals' webpage for further information.
Hampshire Admission Forum
The Hampshire Admission Forum monitors outcomes for service families.
Additional support for service families
The Children's Education Advisory Service (CEAS) provides a dedicated service exclusively for service and MOD families providing expert and impartial advice about the education of service children. Their contact details can be found on the GOV.UK website.