Hampshire County Council Grants

Short Breaks for Disabled Children

‘Short Breaks’ is a programme aimed at improving services for children with disabilities and/or additional needs, by offering positive out-of-school activities and will build on what was previously called the ‘Aiming High for Disabled Children Programme’. Provision of Short Breaks for carers of disabled children is a statutory duty since April 2011 under The Breaks for Carers Regulations 2011.

The Hampshire County Council Short Breaks programme will:

  • enable children and young people with disabilities and/or additional needs to join in with safe, fun and interesting activities
  • give parents or full-time carers an opportunity to have a short break from caring

Short Breaks come in all shapes and sizes, lasting from a few hours to a day or an evening, and provide a positive experience for all. They could:

  • be a fun short break activity just for your child
  • support families to enjoy a short break activity together
  • include additional support so that an individual child or young person can join a club or recreational activity in their community.

When to apply

Grants are available to fund projects that deliver between 1 April 2015 and 31 March 2016. Please see the Short Breaks web pages for more details of grant rounds and closing dates.

Easter 2016: This school holiday falls partly in the 2015-16 financial year. To enable a smoother process for yourselves and for families, please include the whole of the Easter 2016 holiday in your over £5,000 grant application for 2015-16.

Grant criteria and eligibility

Who are short breaks for?

The grant is for children and young people who:

  • Have a disability and/or additional needs that require support to participate in leisure and recreation activities
  • Aged between 0 to 19 years
  • Live in Hampshire and/or attend a school in Hampshire (excluding Southampton, Portsmouth and the Isle of Wight)
  • Have a Gateway Card which identifies that s/he has a disability and/or additional needs and may require support to access activities

Many organisations provide short breaks including:

  • Activity providers - such as arts, outdoor and leisure centres, sports clubs, countryside locations, museums and libraries
  • Organisations and Special Schools who run after school, holiday and weekend activity play schemes specifically for children and young people with disabilities and/or additional needs
  • Family support groups that organise activities and outings for children and young people with disabilities and/or additional needs and their families.

Any sports arts, leisure or cultural activity provider can apply for funding, subject to the criteria below.

To be eligible for support the organisation must:

  • Be able to explain exactly how their project will provide a Short Break for parents/carers.
  • Be able to meet the needs of children and young people aged 0-19 with disabilities and/or additional needs.
  • Benefit children and young people who live in Hampshire; and/or attend a school in Hampshire; and their families and carers. (Gateway Card holders)
  • Demonstrate how their work meets the outcomes of the Children and Young People’s Plan (CYPP) and Local Children’s Partnerships’ (LCP) priorities.
  • Have in place appropriate insurances.
    • Children's Services funded organisations are required to hold £5,000,000 Employers Liability and £5,000,000 Public Liability Insurances. If your application is successful and you hold a lower level of cover, you can increase your level of cover. Some small, local voluntary and community groups are accepted with a lower level of insurance cover. The team will discuss with you as needed.
    • Hampshire County Council will not award a grant to an organisation that does not hold, or is not willing to obtain the required level of insurance following risk assessment, irrespective of advice given to organisations by third parties.
    • Hampshire County Council requires all organisations providing advice to young people to hold Professional Indemnity Insurance. This level is currently set at £2,000,000 but may be risk assessed down to £1,000,000.
  • Have policy statements and guidelines in place for Equal Opportunities, Health and Safety, Safeguarding Children/Child Protection
  • Ensure all staff, both paid and voluntary, have an up-to-date Disclosure and Barring Service clearance.
  • Consider applying for funding or contribution to the costs in kind from other sources. Examples include: Trusts, district/borough councils, businesses or other sponsorship. Comply with reporting and monitoring requirements.
  • Establish a reasonable charge/parental contribution towards the cost of the activity. (Parents of disabled children can be expected to pay the standard amount but no more. More information about this area is contained within Guidance notes for completing the Application form).
  • Promote and publiscise Short Break activities through the agreed channels by submitting the required marketing details forms. These will include Hampshire Gateway/ParentVoice, Hampshire’s information network for parents and carers of children and young people with disabilities and/or additional needs.
  • Present their proposal in the standard Grant Application form required by Hampshire County Council.

Financial eligibility

Organisations will not normally be eligible for grants where they hold unallocated reserves in excess of one year's running costs, or where it is judged that these reserves are unreasonably in excess of what is required or not allocated for legitimate purposes.

The Short Breaks Grant Programme has adopted the Charity Commission’s reserves policy in this respect. The Charity Commission’s definition of reserve is:

‘Income funds that are freely available for its general (unrestricted) purposes. "Reserves" are therefore the resources the organisation has or can make available to spend, for any or all of the charity's purposes, once it has met its commitments and covered its other planned expenditure. It is not yet spent, committed or designated’.

What can we fund?

Grants can only be given towards the costs of running your activity or event when these are additional and reasonable costs necessary to meet specific requirements of Gateway card holders, for example:
  • Paying staff, reasonable amounts in line with current market rates, to run activities - coaches, instructors, tutors or specialist staff.1:1 staffing ratios will only be considered where this is absolutely necessary and evidence as to why is provided.
  • Costed training requirements where e-learning has also been considered.
  • Associated administration costs directly related to delivery for disabled children, for this project. This can include reasonable management time, reasonable administration time and other office overheads such as photocopying.
  • Care support staff where required and unavailable from other sources (e.g. to assist with personal care requirements during the activities).
  • Providing expenses and training for volunteers that help to run the activities.
  • Smaller value equipment and resources appropriate to the individual participants’ needs. Evidence must be shown of how this is also sought via donations, fundraising or local resources such as Scrapstore.
  • Costs for adapting equipment, where this is a reasonable and specific requirement.
  • Reasonable hire of facilities used to deliver the activities.
  • Reasonable marketing/publicity costs for the event or activities, any contribution will be minimal as free promotion/publicity is provided via Hampshire Gateway.
  • Transport – Families should be encouraged to contribute to cover transport costs if extra trips out are included in the activity, however if additional resources are needed, cost effective and reasonable group transport arrangements that are an integral part of the activity may be considered by the panel where a provider does not have the resources to cover this themselves, depending on the current demand on the Short Breaks budget. Only additional costs for specific requirements will be considered i.e. specialist transport for wheelchair users who could not access a minibus.

What can't we fund?

  • Residential overnight respite costs.
  • Training needs  that could be covered via the use of e-learning
  • Purchase of vehicles or other high-cost capital purchases.
  • Transport costs where providers have the resources to cover this themselves.
  • Management/Administration costs amounting to more than 10% of the requested total funding.
  • Buildings and refurbishments.
  • Costs to adapt premises or equipment where this is already a duty of the activity provider under equality legislation.
  • Personal equipment, clothing or other personal/commercial gain.
  • Larger value equipment and resources.
  • Activities that:
    • Take place during school time (for children of school age).
    • Are targeted mainly for adults (post 19 years).
  • Transport costs to or from a child’s home to the activity
  • Refreshment costs.
  • Marketing or publicity that is not specifically and clearly targeted.

Apply now Application guidance notes and online form



The Short Breaks Team
Children's Services
1st Floor Elizabeth II Court North
The Castle
Winchester SO23 8UG

Telephone 01962 846399

E-mail shortbreaks@hants.gov.uk

The team can provide guidance on the suitability of projects, and we will aim to support organisations to apply for a grant wherever possible.