Hampshire Archives and Local Studies

Application for a certified copy of a Hampshire birth entry

  We supply certificates for Hampshire events only

These do not include Portsmouth and Southampton. Certificates for Portsmouth, Southampton and neighbouring counties

Certificate issue times (if we can identify the entry from the information supplied)

  • Standard service within 10 days
  • Priority service within 24 hours. Applies Monday to Friday only and excepting public holidays

Allow time for postal delivery in addition to the stated issue times

Privacy Notice:

The personal data you provide on this form will be treated in accordance with Data Protection Legislation. Your data will be used to process this application. Your data will be retained for a maximum of two years for audit purposes. The legal basis for our use of this information is that it is necessary for the performance of a public interest task.

Your name and contact data will be shared with Worldpay in order to process your payment. Occasionally, applications may be shared with the General Register Office to request guidance or for the detection and prevention of fraud.

You have some legal rights in respect of the personal information we collect from you. Please see our Data Protection page for further details. You can contact the County Council’s Data Protection Officer at data.protection@hants.gov.uk. If you have a concern about our use of your data please contact us, or see the Information Commissioner’s advice.

Please note: Fields marked with a * are required and must be completed.

1. Details of person applying for the certificate

Debit/Credit card billing address
Yes  No 
Delivery address
Contact details
Certificate details
Yes  No 

2. Details of the birth certificate required

Full name at time of birth

 Please enter the full name at birth

If the forename is not known please enter "not known".

Date and place of birth

We are unable to search for more than 3 years (see further information on on our website at: https://www.hants.gov.uk/birthsdeathsandceremonies/copycertificates)


Town/Village or City, Home address (if known) or Registration District stated on index

Other Information
Father's full name
Mother's full name

3. Requirements

Priority service (please tick if you wish your certificate to be issued within 24 hours)
Please note: the priority search fee is non-refundable if we are unable to locate your required entry
Number of certificates required

 Please state the number of certificates you require.

The cost of a standard certificate is £10.00.

 Send request

After sending these details, you'll next be prompted to pay for the certificate(s).
Your request will only be recorded once you have made a payment.